Orders Management Coordinator – LATAM

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Veterinary Health Innovation Engine

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2015

The Veterinary Health Innovation Engine (vHive) is a unique partnership between the University of Surrey and Zoetis Centre for Digital Innovation, supported by a co-investment of £8.5 million in resources dedicated to the development and adoption of new digital technologies in animal health.

📋 Description

• Submit Purchase Order requests with complete and accurate data, supporting documents, cost codes, and site identifiers on every submission. • Monitor every active PO daily through approval, cancellation, change request, or rejection. • Proactively follow up with the account manager to drive stalled POs to closure. • Manage thousands of POs per month in parallel without losing track of individual cases. • Maintain a master PO tracker as the single source of truth across accounts. • Use pivot tables, filters, lookups, and formulas to slice data by account, status, aging, and value. • Build and deliver a weekly PO status presentation to Account Managers and the Sales Director. • Keep PO status, dates, and notes current in Salesforce so Account Managers and Sales leadership have real-time visibility. • Partner with Account Managers and the Sales Director to align PO activity with project milestones and billing cycles.

🎯 Requirements

• At least 3 - 5 years of experience with online documentation and data management • Strong Excel and Google Sheets skills: pivot tables, filters, lookups, and formulas • Ability to build clean, presentable weekly status decks in PowerPoint or Google Slides • Fluent written and spoken English (non-negotiable; all stakeholders and customers are US-based) • Location: Based in Latin America with full working-hours overlap with US business hours • AI tools fluency (Gemini, Claude, etc). • Highly organized with strong attention to detail; able to manage thousands of POs per month in parallel • Proactive follow-through mindset; takes ownership of cases until closure without needing reminders • Nice to have: Prior experience in procurement, order management, or sales operations • Familiarity with Salesforce (updating records, running reports) • Spanish fluency (helpful for internal collaboration, not required for the role)

🏖️ Benefits

• Reliable remote work setup (stable internet, quiet environment)