Virtual Assistant, Project Coordinator

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🕒 March 20

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VIATechnik

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2012

🤝 B2B

🥽 AR/VR

☁️ SaaS

💰 $256k Grant - VIATechnik on 2021-11

B2B • AR/VR • SaaS

VIATechnik is a B2B construction technology and consulting firm that helps owners, general contractors, trade contractors and supply-chain partners apply Building Information Modeling (BIM), VDC, digital twin and related digital delivery solutions across the project lifecycle. The company offers BIM coordination and content services, computational and generative design, AR/VR experiences, and custom software products and platforms (Precogs, Voyager, Thread) alongside strategic consulting, enterprise technology enablement, and operations/BIM-for-FM support. VIATechnik focuses on large, asset-heavy projects—aviation, healthcare, data centers, transportation, commercial and industrial—aiming to improve construction coordination, data integrity and operational outcomes.

📋 Description

• Organize and maintain databases related to projects, clients, and team activities. • Track and update project timelines, milestones, and deliverables. • Schedule and coordinate meetings, calls, and appointments for team members across different time zones. • Manage calendars and ensure timely reminders for upcoming events. • Handle the organization and manipulation of data in Excel spreadsheets. • Generate reports and summaries based on provided data. • Attend virtual meetings and take accurate minutes. • Distribute meeting minutes promptly and follow up on action items. • Liaise between the US office and various stakeholders to ensure clear and efficient communication. • Follow up on team to-do lists, deadlines, and project updates. • Provide daily follow-ups and standups to various leaders in the company.

🎯 Requirements

• Bachelor’s degree or equivalent experience in a relevant field. • Proven experience as a virtual assistant or in a similar administrative role. • Experienced with architecture or construction industry practices. • Proficient in Microsoft Office Suite, particularly Excel. • Strong organizational and multitasking abilities. • Excellent written and verbal communication skills in English. • Ability to communicate effectively across different teams and time zones. • Ability to take initiative and work independently. • Comfortable with virtual communication tools (e.g., Zoom, Microsoft Teams).