Administrative VA

Job not on LinkedIn

🔥 18 hours ago

🇦🇺 Australia – Remote

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 23%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Virtual Colleague Philippines

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2020

🤝 B2B

🎯 Recruiter

💼 Consulting

B2B • Recruitment • Consulting

Virtual Colleague Philippines is a Manila-based virtual assistant outsourcing company that connects businesses with trained remote Virtual Assistants, supported by BPO Team Leaders and Quality Analysts. They focus on creating work-from-home opportunities for skilled individuals while helping clients delegate routine tasks so they can concentrate on growing their businesses. Services include matching clients to appropriate virtual colleagues and providing ongoing support such as free monthly performance reviews to ensure quality and fit.

📋 Description

• Manage and organize multiple email inboxes, including triage, prioritization, filing, archiving, drafting, replies, and follow-ups • Manage calendars, appointments, diary scheduling, Calendly schedules, meetings, and bookings across business and personal commitments • Create, update, and maintain SOPs, workflows, documentation, folders, archives, project folders, and project time logs • Support process improvements, operational efficiency, client onboarding, recurring administration, time tracking, reporting, research, and information gathering • Annotate PDF proposals with requested design-team changes • Assist with project coordination and collaboration across internal teams and external contractors • Add and organize Mailchimp contacts and support lead/contact management • Optionally create client profiles and quotes in Xero • Support client projects through research, administration, social media coordination, competitor and market research, lead generation, and creative and marketing tasks • Manage personal calendars, appointments, meetings, travel, events, to-do lists, reminders, household administration, shopping, meal planning, gifts, and family planners • Draft personal communications and coordinate with personal stakeholders and service providers • Handle confidential or sensitive matters with discretion • Conduct online shopping research, prepare carts, and obtain approval before purchases; no credit card handling required • Identify and help implement AI tools, automations, and AI-assisted systems to reduce manual work and improve workflows • Send required EOD reports covering accomplished tasks, pending tasks, blockers, and hours consumed • Notify the client when approaching or reaching four hours in a given week

🎯 Requirements

• Previous experience as a Virtual Assistant, Executive Assistant, or Administrative Assistant • Strong organizational and time management skills • Excellent written English communication skills • Ability to work independently and take initiative • High attention to detail • Strong critical thinking and problem-solving abilities • Comfortable handling confidential and sensitive information • Reliable internet connection and home office setup • Comfortable learning new systems and workflows • Experience supporting founders, executives, or small business owners preferred • Experience working in creative, branding, marketing, or agency environments preferred • Familiarity with social media coordination or content planning preferred • Experience with lead generation or online research preferred • Experience creating or maintaining SOPs and process documentation preferred • Experience with AI tools, automations, and workflow optimization preferred • Google Workspace, Google Chat, Calendly, Asana, Mailchimp, and Xero experience preferred • Experience with Claude and ChatGPT preferred

🏖️ Benefits

• Flexible working hours • Potential increase to 10+ hours per week depending on workload, performance, and business needs • Weekly check-ins and task briefings may be conducted • Hours may continue as normal, be reduced, or cancelled during Victoria school holiday periods • No work, no pay setup