Accounts Officer, Bookkeeping, Payroll

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VirtualStaff365

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2009

🤝 B2B

☁️ SaaS

👥 HR Tech

B2B • SaaS • HR Tech

VirtualStaff365 is a Melbourne-based company specializing in virtual staff outsourcing solutions. They help Australian businesses save time and reduce staffing costs by providing professional and cost-effective offshore staffing solutions from the Philippines and South Africa. VirtualStaff365 offers a wide range of virtual assistant services, including customer service, data entry, graphic design, web and software development, and more. Their solutions enable businesses to increase operational efficiency and scale quickly while offering a no-risk guarantee.

📋 Description

• Maintain the general ledger and execute daily bookkeeping tasks including journals, coding and data entry • Record and reconcile daily sales across multiple retail channels, medispa POS systems and e-commerce platforms • Manage accounts payable by processing supplier invoices, scheduling payments and reconciling statements • Manage accounts receivable by raising invoices, monitoring outstanding balances and conducting collections follow-up • Complete bank, credit card and merchant payout reconciliations across multi-currency accounts • Prepare and process monthly staff payroll and mandatory provident fund contributions • Calculate consultant and therapist commissions alongside performance bonuses • Execute month-end close processes including accruals, prepayments, depreciation and supporting schedules • Maintain clean, audit-ready financial records and assist external accountants with statutory filing and year-end audits • Track inventory and cost of goods sold for retail and product lines while assisting with budgeting

🎯 Requirements

• Native or fluent spoken Cantonese with the ability to read and write Traditional Chinese • High proficiency in written and conversational business English • Strong fundamental understanding of double-entry accounting and bookkeeping principles • Proven ability to work independently and self-manage in a remote or virtual environment • High level of attention to detail, numerical accuracy, and discretion with sensitive financial data • Stable internet connection of at least 25 Mbps with a reliable backup option • Ability to work regular daytime hours aligned with Hong Kong business hours • **Nice-to-Have Skills** • Familiarity with Hong Kong accounting practices, payroll regulations and statutory requirements • Experience supporting a Hong Kong business entity or working within a multi-currency environment • Intermediate to advanced skills in Microsoft Excel or Google Sheets • Experience using cloud accounting software such as Xero, QuickBooks or MYOB • Previous exposure to e-commerce or medispa platforms like Shopify and Zenoti

🏖️ Benefits

• Permanent work-from-home set-up • Dayshift (Hong Kong Time) • Full-time job • HMO • Annual leave • Christmas Bonus equivalent to 1 month's wage (pro-rate)