Executive Assistant

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October 14

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InLogic

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HR Tech • Recruitment • B2B

InLogic is a talent acquisition platform specializing in connecting businesses with top South African candidates without recruitment fees. Through a comprehensive vetting process, InLogic provides a curated shortlist of candidates tailored to the specific needs and culture of each company. Additionally, they offer full management services as the Employer of Record, taking care of payroll, compliance, and onboarding logistics, allowing clients to focus on their growth while ensuring seamless employee integration.

2 - 10 employees

Founded 2025

👥 HR Tech

🎯 Recruiter

🤝 B2B

📋 Description

• Implement a company wide task management system, allocate tasks and keep it up to date. • Provide comprehensive diary and schedule management for senior executives. • Book meeting rooms and coordinate internal and external meetings. • Prepare professional correspondence, memos, meeting minutes, and reports. • Draft, format, and manage documents for e-signature via Dropbox Sign. • Manage incoming communications, prioritize urgent matters, and filter information accordingly. • Maintain and operate a company administration calendar outlining all administrative filings and renewals required throughout the year. • Organize and maintain the company shared drive and internal file systems. • Assist in the recruitment process by placing job ads and filtering CVs. • Draft job offers and employee contracts, communicating details to relevant departments. • Maintain applicant records and coordinate interviews as needed. • Coordinate new hire onboarding: set up emails, phone lines, and tech access. • Compile and maintain employee handbooks, training manuals, and code of conduct documents. • Keep training materials and internal documents up to date. • Make complex travel arrangements, including international business trips. • Coordinate logistics for team meetings, conferences, and corporate events. • Conduct background research and compile findings into clear, actionable reports. • Support ad hoc projects and ensure timely delivery of tasks across departments.

🎯 Requirements

• Education: Diploma or degree in Business Administration, Management, or related field preferred. • Experience: Minimum of 3–5 years’ experience as an Executive Assistant, Personal Assistant, or in a senior administrative support role. • Communication: Excellent written and verbal communication skills with a professional demeanor. • Organization: Strong organizational and multitasking abilities; able to manage competing deadlines. • Attention to Detail: High level of accuracy and commitment to maintaining confidentiality. • Problem-Solving: Resourceful, proactive, and capable of anticipating needs before they arise. • Interpersonal Skills: Strong relationship-building skills with the ability to work collaboratively across teams. • Flexibility: Willingness to handle a variety of tasks and adapt to changing business priorities. • Availability: Ability to support UK business hours and occasional after-hours coordination as needed.