Coordinator, Global Partnerships

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🕒 May 22

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Virtuoso Travel

WebsiteLinkedInAll Job Openings

201 - 500 employees

👥 B2C

🛍️ eCommerce

B2C • eCommerce • Travel

Virtuoso Travel is a luxury travel network that connects travelers with a curated selection of travel advisors and exclusive travel experiences. The company focuses on offering high-end travel solutions, providing personalized services to enthusiasts looking for unique, luxurious vacations. With a strong emphasis on tailor-made itineraries and insider access to the best destinations and experiences, Virtuoso Travel caters to discerning clients who value quality and attention to detail in their travel plans.

📋 Description

• Support the Director Global Partnerships and the team and interact with partners as required. • Provide overall administrative functions for the department. • Assist with Virtuoso marketing, events and initiatives which drive the partners’ production and increases engagement. • Assist with day-to-day aspects of the partnerships teams and provide administrative support. • Schedule meetings, coordinate calendars, invite speakers and other participants (Outlook, Teams, Zoho, etc.) • Follow up on any action items • Responsible for the distribution of external partner communications (Newsletters, Surveys, Emails, etc.) • Maintain internal dashboards, Smartsheets and documentation on v.com. • Maintain and track partner allocation, record RTAs, Approvals for all company events. • Liaise with Partners for event registration and questions. • Send event reminders to complete registration, assist with registrations as needed, enter partner credits. • Assist with event planning as needed (setting appointments, meetings, follow-ups, etc) • Collaborate with the Account Managers to ensure Engagement plan billing is properly recorded in systems. • Work with accounting to solve issues with invoices/billing and other related issues. • Log Account credits using the Accounting Smartsheet and other forms. • Liaise with Accounting team as needed to ensure partners submit surveys and payment. • Audit Partner profiles and briefs to ensure they are updated and complete. • Run audit reports. • Upload documentation to Partner profiles (strategy documents, contracts, insertion orders, notes, etc) • Monitor the team's Zoho Activities. • Run and share regular KPI reports for GPR Leadership. • Support projects as required (product development, supplier products, Editorial Mentions) • Support Director and Account Managers as directed.

🎯 Requirements

• High School Diploma required; Bachelor’s Degree preferred • 2+ years of travel industry experience highly desired • Strong office support and customer service skills • Excellent verbal, written and presentation skills • Excellent organizational skills and an extremely high level of accuracy and attention to detail • Ability to multitask, prioritize, and problem solve in a deadline driven environment • Possess a level of excellence in Microsoft Office products, especially Excel, Outlook, PowerPoint, and Word as well as MS Teams

🏖️ Benefits

• Infrequent travel may be required to attend company events (1-3 trips per year). • Daily contact with various external contacts/suppliers.