Executive Assistant

🔥 0 minutes ago

🌐 Argentina, Peru, +1 more countries – Remote

🇦🇷 Argentina – Remote 🇵🇪 Peru – Remote 🇪🇨 Ecuador – Remote

💵 $850 - $1k / month

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 8%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Wall Street Quants

WebsiteLinkedInAll Job Openings

11 - 50 employees

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

Wall Street Quants is an online education and career-acceleration provider that runs an intensive quant finance bootcamp taught by former Wall Street quants. It prepares STEM students and technical professionals for quant research and trading roles through a practical curriculum covering coding, strategy research, backtesting, portfolio construction, and technical interview preparation, plus project mentorship, resume coaching, and a supportive community. The program emphasizes job-ready skills for hedge funds, HFTs, and investment banks and offers placement support and lifetime access to materials.

📋 Description

• Attend selected business and personal meetings and produce concise notes organized by decisions, action items, owners, and deadlines. • Personally execute the maximum reasonable number of resulting action items. • Assign remaining tasks and rigorously track them through completion. • Manage the CEO’s inbox, draft communications, surface priorities, and maintain an organized follow-up system. • Produce a concise daily digest containing important updates, decisions needed, deadlines, and unresolved issues. • Manage the CEO’s calendar, appointments, reminders, and scheduling conflicts. • Conduct detailed research involving vendors, talent, partners, services, purchases, healthcare providers, and business or personal decisions. • Compare options and present clear recommendations covering cost, quality, risks, and next steps. • Coordinate domestic and international travel, including flights, accommodations, transportation, reservations, itineraries, and supporting documentation. • Coordinate with vendors, obtain estimates, monitor deliverables, and follow up on late or incomplete work. • Track financial deadlines, receipts, payments, and administrative documentation. • Coordinate healthcare, dental, fitness, wellness, and personal appointments. • Convert voice notes, emails, conversations, and ideas into organized tasks with priorities, owners, and deadlines. • Document recurring procedures and identify opportunities for automation, delegation, and process improvement.

🎯 Requirements

• At least three years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, Project Coordinator, or similar operator. • Previous experience directly supporting a founder, entrepreneur, or C-level executive is strongly preferred. • Excellent written and spoken English. • Exceptional organization and attention to detail. • Strong judgment and the ability to operate with incomplete information. • Demonstrated history of proactive problem-solving, taking ownership, and closing loops. • Ability to communicate complicated information clearly and concisely. • Comfortable respectfully challenging an instruction when you identify a better approach, missing information, or significant risk. • High level of integrity, professionalism, discretion, and confidentiality. • Strong proficiency with Google Workspace, Slack, Zoom, and project-management platforms such as Monday.com, Asana, ClickUp, or Trello. • Comfortable learning automation tools, AI platforms, and unfamiliar technology. • Ability to distinguish between tasks you can execute independently and decisions requiring CEO approval. • Reliable computer, high-speed internet connection, quiet working environment, and backup internet access. • Availability for a consistent four-hour daily block, Monday through Friday, overlapping with US Eastern Time. • Full responsiveness and availability during scheduled working hours. • Willingness to disclose any existing employment or recurring client commitments before hiring. • No other work may conflict with the agreed working schedule. • Willingness to complete a paid practical exercise and provide verifiable professional references.

🏖️ Benefits

• Fully remote • Direct working relationship with the CEO. • Meaningful ownership over business and personal operations. • Exposure to complex business decisions, research, systems, vendors, travel, and executive operations. • Opportunity to develop skills in automation, AI tools, project management, and operational execution. • Performance-based compensation reviews. • Potential to assume greater responsibility and expand into a full-time position. • Potential to shift to full time.