Executive Assistant

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🔥 18 hours ago

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Wand

WebsiteLinkedInAll Job Openings

1 - 10 employees

🤖 Artificial Intelligence

👥 B2C

☁️ SaaS

Artificial Intelligence • B2C • SaaS

Wand is a mobile-first AI-powered drawing and illustration app designed for iPhone and iPad that lets artists sketch, render, edit, recolor, and apply styles in seconds using on-device and private models. Built by artists for artists, Wand offers multi-layer support, a custom brush engine, preloaded style libraries, dataset storage, and features like regional iterative editing, transparent PNG export, and Apple Pencil optimization to streamline creative workflows. It emphasizes privacy for custom models, collaboration and learning tools for students and professionals, and desktop browser support for color editing.

📋 Description

• Own and defend complex, multi-time-zone calendars for several executives • Resolve scheduling conflicts proactively and protect focus time • Keep a clear view of priorities so the right things get the right hours • Schedule and prep cross-functional meetings, agendas, docs, and follow-ups • Run recurring operating cadences: planning weeks, leadership syncs, and offsites • Triage inboxes, flag what matters, and draft clear correspondence on behalf of the team • Act as a calm, reliable point of contact across the company • Coordinate domestic and international travel and itineraries • Keep expense reports accurate and on time • Carry the occasional special project end to end • Serve as a trusted, discreet partner with access to confidential information

🎯 Requirements

• 4+ years supporting senior executives, ideally several at once, in a startup or tech environment • Exceptional organization, judgment, and follow-through — you anticipate needs rather than wait for them • Excellent written and verbal English; a clear, professional, and warm communicator • Comfortable working across US time zones (core overlap with Mountain Time) and coordinating with a global team • Fluent in Google Workspace, Slack, Zoom, and a project-management tool • Bonus: a gaming or consumer-tech background, experience coordinating with offshore teams, or light chief-of-staff and project-coordination experience

🏖️ Benefits

• Health insurance • Flexible work arrangements • Professional development opportunities