Senior Property Manager – Commercial Property Exp

Job not on LinkedIn

🔥 18 hours ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟠 Senior

👔 Manager

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Optimal

WebsiteLinkedInAll Job Openings

201 - 500 employees

📣 Marketing

🏥 Healthcare

📱 Media

Marketing • Healthcare • Media

Optimal is your mission critical digital marketing partner. Our proprietary data, groundbreaking technology, and innovative performance marketing solutions deliver winning results for brands, campaigns, and causes. We provide comprehensive digital media solutions designed to capture attention, drive action, optimize campaigns, and boost ROI across various digital channels. With expertise in healthcare, consumer marketing, and political campaigns, Optimal effectively leverages audience data and analytics to meet the specific needs of diverse industries, ensuring measurable results with a focus on performance and purpose.

📋 Description

• Supervise, train, and direct the Assistant Property Manager and other property management resources • Establish accountability for maintenance, tenant matters, leasing, inspections, vendors, open items, and completion dates • Manage residential and commercial maintenance from initial report through verified completion • Select, schedule, price, supervise, and document vendor work, including quality control and tenant coordination • Oversee lease administration, including lease records, critical dates, renewals, options, rent increases, expirations, notices, and material obligations • Maintain and verify recurring tenant charges in Propertyware, including base rent, CAM, property tax, insurance, and recoverable expenses • Coordinate with the Controller to ensure tenant charges are implemented accurately and timely • Monitor tenant and landlord lease compliance and follow exceptions through resolution • Maintain a forward-looking property management calendar • Review, approve, and when authorized, pay property-level bills and vendor invoices • Confirm work authorization, completion, pricing, property allocation, and coordinate reconciliation with the Controller • Manage tenant communications, escalations, complaints, notices, leasing, renewals, AIR forms, DocuSign processes, move-ins, move-outs, delinquency coordination, and operational rent roll information • Oversee inspections, backflow testing, fire protection testing, local licenses, affordable housing requirements, insurance claims, property tax valuation reviews, capital improvements, repairs, construction, and compliance matters • Support CAM reconciliations by interpreting lease requirements, recoverability, allocations, property operations, and supporting documentation • Maintain complete and current property records in Dropbox and Propertyware

🎯 Requirements

• 3+ years of experience in property management, managing both residential and commercial properties • Proven experience overseeing day-to-day property operations and managing multiple properties or a portfolio • At least 2 years of experience supervising, training, and managing property management staff • Strong knowledge of lease administration, tenant relations, maintenance coordination, vendor management, and property compliance • Experience working with U.S.-based properties, tenants, vendors, and clients is highly preferred • Proficiency in Propertyware or similar property management software • Experience with Dropbox, DocuSign, and other property management tools is a plus • Strong understanding of lease terms, renewals, critical dates, tenant charges, CAM, and compliance requirements • Experience reviewing vendor invoices, property expenses, and maintenance costs, with strong attention to financial accuracy • Strong organizational and time-management skills • Highly proactive, detail-oriented, and solutions-focused, with strong follow-through on open items • Ability to exercise independent judgment and ownership with minimal supervision • Strong proficiency in English, written and verbal • Previous Executive Assistant experience is nice to have • Spanish language proficiency is a plus • Experience supporting U.S.-based executives, property owners, or real estate professionals is nice to have

🏖️ Benefits

• Remote property management systems and location freedom • Back-office efficiency and expert operational support • Remote/virtual work arrangement