Payroll and People Operations Specialist

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Workana

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2012

👥 HR Tech

🏪 Marketplace

🎯 Recruiter

💰 Series C on 2024-02

HR Tech • Marketplace • Recruitment

Workana is a leading platform in Latin America that connects businesses with remote talent across various disciplines. With over a decade in the market, Workana specializes in providing businesses with pre-selected and certified developers and freelancers for specific time periods or project-based tasks. The platform supports hiring in diverse fields such as IT & Programming, Design & Multimedia, Writing & Translation, and more, offering payment flexibility in local currencies or USD. Workana ensures satisfaction with protected payments and a satisfaction guarantee, aiming to grow businesses quickly and sustainably by leveraging the best remote talent available.

📋 Description

• Process end-to-end, multi-state payroll accurately and on schedule for clinical and administrative staff. • Ensure payroll tax withholdings, garnishments, and benefits deductions and contributions are correct across all four states. • Audit timesheets and payroll data before each run, investigate discrepancies, and document root causes. • Calculate and process final pay in compliance with state-specific timing requirements. • Serve as the primary auditor of the HRIS, maintaining data integrity across the full employee lifecycle. • Maintain compliance with federal, state, and local wage-and-hour and labor laws, and support updates when regulations change. • Build and maintain a Payroll Playbook with documented SOPs and backup-ready processes. • Support internal and external audits, including workers’ compensation and 401(k)/benefits audits. • Administer employee benefits, including enrollments, qualifying life events, terminations, and open enrollment support. • Support onboarding, status changes, transfers, and offboarding with accurate and timely system updates. • Serve as a confidential and responsive point of contact for payroll, benefits, and HR policy questions. • Prepare recurring and ad hoc payroll and HR reports for leadership and support process improvement initiatives.

🎯 Requirements

• 3+ years of hands-on payroll experience, including multi-state processing. • Experience in healthcare, ABA, or a multi-site hourly workforce environment preferred. • Proficiency with UKG Ready, Gusto, or comparable payroll/HRIS platforms. • Strong Excel or Google Sheets skills, including pivot tables, lookups, and data analysis. • Strong working knowledge of payroll compliance, including FLSA, multi-state wage-and-hour rules, garnishments, and payroll tax. • Excellent analytical, organizational, and problem-solving skills. • Clear, professional verbal and written communication. • High integrity, meticulous attention to detail, and discretion with sensitive information. • Comfortable working under immovable deadlines and handling time-sensitive situations calmly.

🏖️ Benefits

• Compensation in USD. • Fully remote work • High-growth opportunities in an international company.