Conference and Events Coordinator

🕒 5 days ago

🌲 North Carolina – Remote

🌲 North Carolina – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

🎪 Events

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Worldwide Clinical Trials

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

🧬 Biotechnology

💊 Pharmaceuticals

⚕️ Healthcare Insurance

Biotechnology • Pharmaceuticals • Healthcare Insurance

Worldwide Clinical Trials is a global contract research organization (CRO) that provides comprehensive clinical trial services. They specialize in supporting studies across diverse therapeutic areas such as oncology, cardiology, and rare diseases. With over 30 years of experience, Worldwide Clinical Trials emphasizes personalized support and customized solutions throughout the entire lifecycle of drug development. Their services include clinical monitoring, data management, patient recruitment, and regulatory consulting, ensuring precision and tailored attention for each clinical trial.

📋 Description

• Coordinate logistics for conferences and events, including registrations, hotel reservations, exhibition space logistics, materials management, giveaways, transport, and occasional onsite support. • Support planning and execution of client events held in conjunction with conferences. • Assist with scheduling and coordination of conference planning meetings, interim check-ins, and post-event debrief sessions. • Maintain conference coordination checklists, timelines, and task trackers to ensure accurate and timely delivery of event activities. • Support setup and management of event collaboration spaces (e.g., Microsoft Teams channels). • Coordinate exhibition and event materials, including booth assets, furniture, signage, roll-ups, and related logistics.

🎯 Requirements

• Bachelor’s degree in Marketing, Communications, Business Administration, or a related field. • Minimum 2 years of experience coordinating events, conferences, or large meetings in a corporate, agency, or professional services environment, with healthcare/life sciences preferred. • Prior experience coordinating with vendors. • Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines. • Strong attention to detail and comfort working with structured processes, templates, and checklists. • Effective written and verbal communication skills. • Ability to collaborate effectively across multiple teams and stakeholders.

🏖️ Benefits

• health insurance • a diverse and inclusive environment • professional development opportunities