Virtual Assistant

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October 15

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WOW Remote Teams

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B2B • eCommerce • Recruitment

WOW Remote Teams is a company that connects businesses with top-tier virtual professionals from Latin America, including virtual assistants, digital marketers, software developers, graphic designers, and more. Their services aim to help organizations save on salary expenses while providing quality talent that is bilingual and pre-vetted. With a focus on rapid hiring processes, clients can receive candidate matches within just three days, making WOW Remote Teams a cost-effective solution for scaling teams efficiently.

2 - 10 employees

Founded 2021

🤝 B2B

🛍️ eCommerce

🎯 Recruiter

📋 Description

• Manage and organize the CEO’s email inbox, ensuring timely responses, prioritization, and follow-ups. • Create, edit, and manage reports using advanced Excel functions, including data analysis and mail merge automation into Word documents. • Work with CRM systems to maintain accurate client data, automate workflows, and improve efficiency. • Set up and manage automation processes using Zapier for lead distribution, task tracking, and integration across platforms. • Assist with scheduling and calendar management to optimize the CEO’s daily workflow. • Coordinate and arrange travel logistics (2–3 trips annually), including flights, accommodations, and itineraries. • Support with general administrative duties, document preparation, and digital organization. • Assist in building systems, templates, or automations that streamline recurring processes. • Handle ad hoc requests and special projects as needed with discretion and initiative.

🎯 Requirements

• Proven experience as a Virtual Assistant, Executive Assistant, or similar role supporting senior leadership. • Advanced proficiency in Microsoft Excel (formulas, data analysis, mail merge, and reporting). • Strong understanding of CRMs (data management, workflow setup, automation). • Experience using Zapier for automation and process optimization. • Excellent English communication skills (written and verbal). • Strong organizational and problem-solving abilities. • Self-starter attitude with the ability to anticipate needs and work independently. • High attention to detail, accuracy, and confidentiality. • Background in financial planning, wealth management, or related services is highly preferred. • Familiarity with lead management, distribution tools, and workflow automation. • Strong technical aptitude, including comfort with data-driven tasks and system integrations. • Comfortable managing executive-level correspondence and confidential information. • Experience with report generation and Excel-to-Word automation (mail merge). • Reliable, professional, and adaptable to changing priorities.

🏖️ Benefits

• Full-time 100% remote position. • Competitive compensation package. • Opportunity to become an integral part of a growing and successful organization. • CET working hours (10 am -6 pm)