Executive Assistant

🔥 10 minutes ago

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Zirtual

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2011

🤝 B2B

☁️ SaaS

🎯 Recruiter

💰 $650k Debt Financing on 2015-07

B2B • SaaS • Recruitment

Zirtual is a company providing US-based virtual assistant and outsourcing solutions, including virtual assistants, virtual paralegals, and outbound calling agents. They offer fully managed solutions to help businesses improve efficiency without the hassle of recruiting and retention. Zirtual focuses on high-quality, tech-savvy professionals who transform clients' workdays by turning time-consuming tasks into manageable workloads, allowing clients to focus on core activities. Their offerings are flexible, with subscription-based models and no long-term commitments, making it easy for businesses to scale up or down as needed. Zirtual ensures quick response times and expert support, providing valuable assistance to streamline operations for a variety of business needs.

📋 Description

• The Virtual Assistant is a key member of the Zirtual team and serves as the main point of contact for assigned clients. • Assistants work directly with their clients and are responsible for delivering high-level administrative and operational support. • Virtual Assistants manage a variety of tasks and projects while ensuring that all work is completed on time and to a high standard of quality. • Proactive communication with both clients and the Account Supervisor is essential to ensure successful collaboration and task execution. • Assistants are expected to maintain consistent communication, track their hours accurately, and follow Zirtual’s best practices for client support. • Virtual Assistants may support clients with project management and organization, calendar management, purchasing support, administrative support, email management, social media and light marketing support, and meeting support.

🎯 Requirements

• Native French speaker with strong written and verbal communication skills; English reading and working proficiency required • Strong organizational, prioritization, and multitasking skills • Professional, proactive, and reliable communication style • Ability to quickly learn and adapt to new tools and software • Meticulous attention to detail and ability to handle complex tasks • Comfortable working in a fast-paced environment and managing multiple priorities • Strong interpersonal skills and ability to build effective working relationships • Positive, collaborative, and enthusiastic team attitude • This role is only open to candidates currently based in France with auto-entrepreneur (freelance) status in France. • Minimum of 3 years of experience in administrative support, executive assistance, or operations support • Proficiency with office suites such as Google Workspace (Gmail, Calendar, Docs) and Microsoft Office • Proficiency with task management tools such as Asana, Trello, or Notion • Preferred experience with communication tools such as Slack • Preferred experience with CRM tools such as HubSpot, Salesforce, or Zoho • Preferred experience with expense management tools such as Spendesk, Pennylane, or Qonto • Preferred experience with travel management tools • Preferred experience with social media/website tools such as WordPress • Nice-to-have: experience with HR/payroll/employee benefits tools such as Payfit and Swile