Executive Administrative & Research Virtual Assistant

Job not on LinkedIn

🔥 16 minutes ago

🇺🇸 United States – Remote

⏱ Part Time

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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20four7VA

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2010

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

20four7VA is a dedicated virtual assistant services company that provides customizable remote staffing solutions for businesses of all sizes. They offer a wide range of virtual assistant services, including administrative, business support, marketing, and technical assistance, helping clients to achieve efficiency and reduce overhead costs. With a robust team of skilled VAs, 20four7VA ensures that clients can focus on growing their business while their various needs are met by qualified professionals.

📋 Description

• Review incoming GCIS emails and identify relevant information for CRM entry • Create and update contacts, companies, buyer/seller profiles, and deal records in Zoho • Record notes, conversations, follow-up dates, and correspondence • Attach emails and supporting documents to CRM records • Clean duplicate, incomplete, or outdated information • Organize the inbox and flag items requiring the client’s attention • Save attachments and business documents into Microsoft SharePoint • Maintain organized folders and subfolders • Apply consistent naming and filing conventions • File contracts, purchase orders, company records, and supporting documentation • Identify duplicate or outdated files • Research grant opportunities, RFPs, government procurement opportunities, and First Nations procurement and economic-development programs • Identify organizations that may need consulting or grant-writing support • Find relevant decision-makers and contact information • Track deadlines, eligibility requirements, contract values, and funding amounts • Maintain research in shared spreadsheets or documents • Prepare concise summaries explaining opportunity relevance and recommended contacts • Deliver defined-scope services professionally according to written timelines, guidelines, and deliverables • Support a Vancouver-based business owner operating a global B2B brokerage and consulting company

🎯 Requirements

• 2+ years of administrative, executive-assistant, or operations experience required • Strong CRM experience required • Zoho experience strongly preferred • Microsoft SharePoint experience strongly preferred • Professional inbox-management experience preferred • Excellent written English required • Strong online research skills required • B2B, procurement, grant, or Indigenous-business research experience is a plus • Highly organized and detail-oriented • Strong executive-assistant or operations background • Excellent online researcher • Accurate with CRM and data entry • Comfortable handling highly confidential information • Proactive but knows when to ask questions • Able to follow SOPs and work independently • Comfortable using AI as a tool without relying on it as the final source • Proficiency with Zoho CRM, Microsoft SharePoint, Microsoft Office / Google Workspace, Google Sheets / Docs, and AI Productivity Tools • Strong spoken and written English required • Availability for 10 contracted hours per week, Monday through Friday • Ability to work flexible PST business hours • Must operate under a Master Services Agreement and Statement of Work as an independent contractor

🏖️ Benefits

• Competitive rates • Weekly payments • Various open roles are available • Free training and upskilling • Constant support and guidance • A vibrant community always ready to support you • Flexible working hours • Remote work • Contracted hours may increase based on performance and workload