Payroll Manager

Job not on LinkedIn

🕒 3 days ago

🏈 Alabama, California, +3 more states – Remote

🏈 Alabama – Remote 🏄 California – Remote 🥔 Idaho – Remote 🍂 Massachusetts – Remote 🌴 South Carolina – Remote

💵 $103.5k - $129.5k / year

⏰ Full Time

🟠 Senior

🔴 Lead

🧾 Payroll

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Alto

WebsiteLinkedInAll Job Openings

51 - 200 employees

🚗 Transport

🏗️ Construction

🏛️ Government

Transport • Construction • Government

Alto is a project and organization developing a dedicated high-speed passenger rail network along the Toronto–Québec City corridor. The plan calls for roughly 1,000 km of mainly electrified tracks with speeds around 300 km/h to shorten travel times, stimulate economic growth, create jobs, and reduce greenhouse gas emissions. Alto is actively engaged in public and Indigenous consultation, property acquisition, procurement, and pre-construction research to deliver a major national infrastructure program that aligns with government net-zero and reconciliation commitments.

📋 Description

• Manage, coach and develop 3 Payroll Specialists; conduct regular 1:1s, set objectives, and lead performance reviews • Allocate entity and workload ownership across the team, balancing complexity and coverage risk • Build a positive team culture with clear accountability and defined career pathways • Serve as first-line escalation for all payroll queries, exceptions, and processing issues during US hours • Oversee end-to-end payroll processing cycles across all 5 US legal entities, ensuring accuracy and on-time delivery • Perform final review and sign-off on payroll runs before funding; act as hands-on processor for complex or high-risk entities • Manage off-cycle payroll runs, retroactive adjustments, and termination calculations • Own the payroll calendar and ensure all deadlines are met across entities • Ensure compliance with federal, state, and local payroll tax regulations across all jurisdictions • Maintain SOX controls documentation and support internal and external audits • Manage year-end processes including W-2 production, reconciliations, and tax filings • Monitor legislative and regulatory changes affecting US payroll; implement required process updates • Own day-to-day relationships with payroll system vendor, tax filing agents, and benefit administrators • Partner with HR, Finance, Legal, and Benefits teams as the primary US payroll contact • Prepare and present payroll metrics, exception reports, and KPIs for the Global Payroll Director and senior stakeholders • Identify and lead process improvement initiatives to enhance accuracy, efficiency, and controls • Support system upgrades, new entity set-ups, and M&A-related payroll integrations • Contribute to global payroll strategy and standardization projects

🎯 Requirements

• 7+ years of US payroll experience, including multi-state and multi-entity environments • 2+ years in a supervisory or team lead role with direct people management responsibility • Deep knowledge of US federal and state payroll tax law, wage and hour regulations, and year-end compliance • Hands-on experience with enterprise payroll systems (Workday Payroll) • Experience operating within SOX-controlled environments • CPP (Certified Payroll Professional) and Workday Payroll certification necessary • Advanced excel skills and Power BI preferred

🏖️ Benefits

• dental, vision, and multiple group medical plans to choose from • 401(k) retirement savings plan • group life insurance • accidental death and dismemberment (AD&D) insurance • flexible spending account (FSA) and health savings account (HSA) • commuter benefits • employer-paid short-term (STD) and long-term disability (LTD) insurance • additional supplemental insurance plans (spouse life insurance, legal insurance, an employee assistance program, home health testing kits, and a fertility medication discount program) • flexible vacation time • accrued paid sick time • 10 paid holidays • (2 floating holidays for full time non-exempt employees) • eight weeks of paid parental leave for eligible employees • additional paid weeks for the birthing parent • 4 weeks paid caregiver leave • Lifestyle Spending Account allowance each month