Sales Contract Manager – Publishing

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American Physical Society

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 1899

🔬 Science

📚 Education

🤝 Non-profit

Science • Education • Non-profit

American Physical Society is a non-profit professional organization and scholarly publisher that advances and promotes the practice of physics. It publishes the Physical Review family of journals (including Physical Review Letters, Physical Review X, and Reviews of Modern Physics), runs open-access publishing initiatives, organizes scientific meetings and conferences for specialized physics communities, provides member services to over 50,000 physicists worldwide, and advocates on behalf of the physics research and education enterprise. The society is headquartered in College Park, MD and offers resources for careers, outreach, and policy engagement.

📋 Description

• Oversee the contract lifecycle for institutional subscription and special deals • Review and revise contracts, amendments, and provisions using manual and technical AI tools to ensure licensing terms meet APS and industry standards • Collaborate annually with the Sales Support Manager and Support team to review and collect licenses for single-site licenses • Handle inquiries related to contract terms according to APS policy and standards • Ensure accurate contract data in Salesforce CRM • Monitor licensing workflow in CRM and ensure accuracy in data collection • Serve as the key expert for the IVO licensing AI tool and keep APS updated on releases and licensing SOPs • Collaborate with internal and external stakeholders to review and resolve licensing terms for Consortia, Open Access, and other special sales deals • Act as the primary contact for legal, finance, and sales teams retrieving agreements or analyzing contract data • Ensure single-site user licenses are collected annually or bi-annually • Draft complex license agreements for the Sales team • Review Supplier and Purchase Order terms as part of licensing reviews • Review license modification inquiries, amendments, and additional provisions • Track special licensing procurement processes for consortia, corporate, and government sales • Manage contract records and logistics in the CRM database and institutional portal • Draft licensing agreements using standardized legal playbooks and pre-approved clauses • Maintain an updated clause library with legally compliant templates and alternative negotiation language in IVO • Track expiration dates and maintain automated renewal alerts • Perform standard administrative tasks including meetings, filing, and scanning • Perform other license-related duties as assigned

🎯 Requirements

• Associate degree required; Associate in business administration, finance, marketing, pre-law, or LIS preferred • Bachelor's degree preferred • Paralegal certification preferred • Minimum of 5 years of experience in contract management, paralegal work, or related roles such as publishing, contract, or library administration • Experience at a publishing firm or association preferred • Advanced knowledge of scholarly publishing contracts, licensing, and negotiation • Proficient knowledge of Open Access knowledge and publishing trends • Advanced data analysis and software proficiency, including CRM, Salesforce, MS Office Suite, and Google Suite • Excellent customer service and communication skills • Exceptional problem-solving, detail-oriented, independent, and collaborative abilities • Ability to adapt to quickly changing schedules and the publishing landscape, including licensing terms and deal types • Experience leveraging CLM resources and AI-assisted review to speed up legal reviews and highlight non-standard deviations • Ability to travel up to 10% to events, meetings, APS offices, and off-site locations • Responsiveness during the core of the workday, Eastern Time • Must be able to work from within the United States

🏖️ Benefits

• Flexible schedules and ability to work remotely • 8% employer-paid retirement contribution • Investment advisement services: 100% employer paid • Medical benefits: PPO or HDHP option • Employer contribution to FSA or HSA account, eligibility based on medical plan enrollment • Lifestyle Spending benefit up to $1,500.00 (USD) - 100% employer paid • Vision benefits: individual and dependent coverage 100% employer paid • Basic Life & Accident insurance: employee coverage 100% employer paid • Supplemental Life & Accident insurance, including spouse & dependent child(ren) coverage • Disability insurance: employee coverage 100% employer paid • Voluntary Accident & Critical Illness insurance • Healthcare, Commuter & Dependent care flexible spending accounts • Vacation: 15 days annually • Generous holiday leave: 17 paid office closures; includes one week closure at the end of December • Personal leave: 4 days annually • Volunteer leave: 1 day annually • Sick leave: 10 days annually • Bereavement & Compassion leave: 2 -15 days based on loss • 12 weeks employer-paid family leave • College tuition reimbursement plan • Job related seminar & continuing education 100% employer paid • Professional Certification/Recertification 100% employer paid • Training and professional development; access to LinkedIn Learning on-demand courses • Employee Assistance Program • Mindfulness Meditation: live and on-demand classes • Up to 10% travel to attend events and meetings • APS does not offer relocation assistance/costs