Sales Administrator

Job not on LinkedIn

🔥 25 minutes ago

🇺🇸 United States – Remote

⏰ Full Time

🟢 Junior

🖥️ Administration

🚫👨‍🎓 No degree required

👻 Ghost score 10%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Just posted.
• Jobs at this company usually fill in 32 days.
• No salary listed.

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Astro Pak

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 1959

💼 Consulting

🏭 Manufacturing

📦 Logistics

Consulting • Manufacturing • Logistics

Astro Pak is a contract services company specializing in high-purity and precision chemical cleaning, passivation, electropolishing, sanitization/biofilm removal, and analytical cleanliness testing. It operates nationwide shop, cleanroom (ISO Class 5–7) and on-site field services, including mobile laboratories and pre-/post-operational flushing, serving cleanliness-critical sectors since 1959 and holding certifications such as ITAR and AS9100.

📋 Description

• Receive and track purchase orders, subcontracts, and service agreements; confirm receipt, identify missing information, and route documents for internal review • Cross-reference customer information, scope, pricing, payment terms, and billing milestones against proposals and CRM records • Work with Inside Sales to resolve discrepancies • Compare contract terms with approved templates, document proposed revisions, and assist with limited negotiation within company guidelines • Escalate nonstandard terms and matters requiring legal guidance or additional approval • Gather proposals, scopes of work, exhibits, prior approvals, and customer correspondence for Contracts and Legal • Coordinate Estimating and scope reviews when needed • Request documentation from customers, clarify requirements, discuss approved revisions, and provide status updates • Provide Accounting and Billing with complete, validated billing information • Track submissions, revisions, approvals, and outstanding items • Maintain CRM records and contract files, including correspondence, redlines, approvals, and executed agreements • Develop repeatable intake templates and checklists and identify opportunities to reduce rework • Provide administrative support to Inside Sales • Report to Field Inside Sales leadership and provide additional Inside Sales support as needed

🎯 Requirements

• 1–2 years of customer service experience, with strong interpersonal, written, and verbal communication skills • Practical inside sales experience, including deal processing, proposal support, or handling customer documentation • Experience assisting with contract review or redlining, with an understanding of purchase order and service contract processes • Ability to recognize and flag common contract terms and potential concerns for Contracts or Legal review • Working knowledge of CRM workflows and accurate recordkeeping, with the ability to learn new CRM and document management systems • Familiarity with billing setup requirements and the information needed to prepare invoices • Comfort using Microsoft Office and electronic documents, including Track Changes or comparable redlining tools • Strong attention to detail, organization, and follow-through, with the ability to manage competing priorities and coordinate across teams • Sound judgment, discretion with confidential information, and a professional, customer-focused approach to sensitive conversations • Up to 10% travel for trade shows and industry events • Preferred: Contract experience in biopharma, food and beverage, or manufacturing • Preferred: Prior sales support or contract administration experience

🏖️ Benefits

• Highly employer-subsidized medical, dental, and vision insurance (medical coverage begins the first month following 30 days of employment) • Health Savings Account (HSA) and Flexible Spending Account (FSA) options • 401(k) retirement savings plan with competitive employer contributions • 9 paid company holidays starting immediately upon hire • Paid time off and family leave benefits • Ongoing training • Supportive environment • Opportunity to make a real impact

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