Senior Administrative Assistant – Executive Support

Job not on LinkedIn

🔥 0 minutes ago

☕ Washington – Remote

☕ Washington – Remote

💵 $30 - $35 / hour

⏰ Full Time

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

BPCS, Comprehensive marketing solutions, ltd.

WebsiteLinkedInAll Job Openings

1 - 10 employees

💼 Consulting

📣 Marketing

Consulting • Marketing

BPCS, Comprehensive marketing solutions, ltd. is a marketing agency founded in 2015 by four friends and experienced advertising professionals. The company offers integrated marketing, business consulting, advertising, and marketing strategies. Positioned as a 'big little agency,' BPCS combines the resources of larger firms with the personal touch and commitment of smaller agencies, providing responsive and dedicated services to meet complex marketing challenges.

📋 Description

• Provide proactive administrative and operational support to leaders within a global technology organization focused on commercial partner initiatives • Manage complex executive calendars, competing priorities, meeting requests, and scheduling changes • Coordinate domestic and international travel, including itineraries, airport logistics, executive preferences, and last-minute adjustments • Prepare, submit, and reconcile travel expenses while ensuring accuracy and compliance • Organize internal meetings, leadership discussions, team engagements, and local partner activities • Prepare agendas, reports, presentations, memos, correspondence, and other business documents • Support communication and coordination across leaders, internal teams, external partners, and extended stakeholder groups • Review incoming communications and materials, determine their significance, and coordinate appropriate follow-up or distribution • Anticipate administrative and operational needs, identify potential conflicts, and proactively drive solutions • Track deadlines, action items, commitments, and stakeholder requests to ensure timely completion • Maintain organized and confidential records, reports, and corporate documents • Support general office operations, including supplies, invoicing, records management, and basic bookkeeping activities • Build strong working relationships and serve as a dependable partner to supported leaders and the broader administrative team • Ensure assigned activities are completed accurately, on time, and according to organizational policies

🎯 Requirements

• High school diploma or GED • 5–7 years of executive administrative, business support, or related professional experience • Demonstrated experience supporting executives and understanding their priorities, preferences, and business needs • Extensive experience coordinating complex domestic and international travel • Strong experience preparing, managing, and reconciling executive expense reports • Proven ability to manage complex calendars, meetings, scheduling conflicts, and changing priorities • Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, or comparable productivity tools • Strong written and verbal communication skills • Excellent organizational, time-management, customer-service, and interpersonal skills • Ability to work independently, exercise sound judgment, and take initiative • Ability to handle confidential information with discretion • Ability to meet deadlines and maintain accuracy in a fast-paced, stakeholder-driven environment • Willingness and ability to work the required schedule consistently; working hours are not flexible for time-zone differences • Stable employment history without a recurring pattern of short-term positions • Preferred: experience supporting leaders within a commercial business or technology organization • Preferred: experience working in a global, cross-functional environment across multiple regions or time zones • Preferred: experience supporting partner-facing, healthcare-related, go-to-market, sales, or operational initiatives • Preferred: ability to anticipate executive needs and proactively resolve issues • Preferred: ability to understand broader business objectives and connect administrative activities to team priorities • Preferred: experience coordinating across small, midsized, and corporate external partners • Preferred: strong stakeholder-management skills and confidence asking clarifying questions • Preferred: experience improving administrative processes, workflows, or established ways of working • Preferred: ability to provide basic mentoring, support, or constructive feedback to colleagues

🏖️ Benefits

• Medical, dental, and vision coverage • Flexible Spending Account (FSA) • 401(k) retirement plan • Competitive paid time off • Parental leave • Professional growth and development opportunities