AR & AP Specialist

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Circular Action Alliance

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2022

🤝 Non-profit

🌍 Social Impact

Non-profit • Social Impact

Circular Action Alliance is an organization working to create a circular economy for paper and packaging. It coordinates producer-funded recycling programs, submits program plans under extended producer responsibility laws (for example SB 54 in California), and invests in recycling access and responsible end markets. The organization provides resources for producers (registration, producer resource center, fee-setting consultation, steering committee) and is active in multiple U. S. states including California, Oregon, Washington, Colorado, Maine, Maryland and Minnesota.

📋 Description

• Process and review vendor invoices for accuracy, documentation, and approvals • Maintain organized invoice records and audit readiness • Research and resolve invoice and payment discrepancies with vendors and internal stakeholders • Process employee expense reports and reimbursements • Assist with month-end closing tasks related to AP and expense reports • Reconcile the AP sub-ledger to the general ledger and maintain account reconciliations • Collaborate with Procurement on purchase orders, vendor setup, and invoice matching • Manage high-volume cash applications and investigate variances, unapplied cash, and payment discrepancies • Reconcile Workday with bank and payment systems • Monitor AR aging and support collections • Handle customer inquiries about producer invoices, payments, and account setup • Refine and document AP policies and procedures • Support improvements to Procure-to-Pay, AR, billing, and Workday financial workflows • Apply segregation-of-duties and internal-control measures • Compile AP and AR data and reports • Support audits by organizing and providing AP, expense-report, and AR documentation

🎯 Requirements

• Associate's or Bachelor's degree in Accounting, Finance, or a related field, or 5+ years' experience in a similar role • 2+ years of experience in Accounts Payable and Accounts Receivable • Demonstrated ownership of invoice and expense report processing • Workday Financials experience strongly preferred, especially in P2P processes, billing, AR, and reporting • Familiarity with general ledger systems and basic accounting principles • Proficiency in Microsoft Excel, including PivotTables and X-Lookups • Strong organizational and time-management abilities • High attention to detail and commitment to accuracy • Strong communication and problem-solving skills • Experience in a dynamic, scaling, or mission-driven organization is a plus