Accounts Payable Administrator

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🌐 United States, Mexico – Remote

🇺🇸 United States – Remote 🇲🇽 Mexico – Remote

💵 $46k - $98k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

📝 Accounts Payable

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Guidewire Software

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 2001

🛡️ Insurance

💰 $750k Series C on 2008-03

Software • Insurance • Cloud Computing

Guidewire Software is a leading provider of software solutions for the property and casualty (P&C) insurance industry. The company offers a comprehensive platform that includes core applications such as PolicyCenter, ClaimCenter, and BillingCenter, as well as advanced analytics and a robust cloud platform. Guidewire focuses on delivering digital transformations, improving operational efficiencies, and enhancing customer service for insurers globally. Through collaborations and partnerships, Guidewire supports a wide range of insurance products and services, including usage-based and embedded insurance. With its commitment to innovation and customer success, Guidewire continues to empower insurers to meet the evolving demands of the industry.

📋 Description

• Audit employee expense reports for policy compliance, accuracy, and required documentation • Serve as the primary point of contact for travel and expense, vendor onboarding, and global corporate credit card inquiries • Manage the global corporate credit card program, including activations, deactivations, replacements, credit limit changes, account maintenance, statement retrieval, and employee support • Manage vendor onboarding, maintain vendor master records, and validate banking information and supporting documentation • Create and maintain vendor payment templates in the corporate banking portal • Support AP operations by managing the shared inbox, tracking employee repayments, and assisting with month-end close activities, including journal entries and reconciliations • Perform periodic vendor master maintenance, including biannual vendor deactivations • Develop, maintain, and update standard operating procedures and process documentation • Maintain accurate records and ensure compliance with company policies and SOX requirements • Identify opportunities to improve processes through automation, system enhancements, and operational efficiencies

🎯 Requirements

• Bachelor's degree in Accounting, Finance, or equivalent experience • 4+ years of Accounts Payable or accounting experience • Preferably experience in a global, SOX controlled environment • Experience with expense auditing, vendor onboarding, and corporate credit card administration • Strong understanding of vendor banking requirements, payment setup, and banking validation across multiple countries • Advanced Excel skills, including PivotTables, XLOOKUP/VLOOKUP, reconciliations, and reporting • Experience with Oracle Fusion, Concur, Coupa, or similar ERP and expense management systems preferred • Strong analytical, organizational, problem-solving, and customer service skills • Exceptional attention to detail • Ability to handle confidential information with discretion

🏖️ Benefits

• Health, dental, and vision insurance • Paid time off • Company sponsored retirement plan • Some roles may be eligible for the annual company bonus plan • Some roles may be eligible for commissions • Some roles may be eligible for long term incentive awards • Disability accommodations during the hiring process • Appeals process for denied accommodations or non-selection decisions