Accounts Payable Supervisor

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Ensemble Performing Arts

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 2019

💼 Consulting

📣 Marketing

📚 Education

Consulting • Marketing • Education

Ensemble Performing Arts is an owner and operator of performing arts schools across multiple states in the U. S. , focusing on providing high-quality arts education in a nurturing environment. With a partnership of over 70 schools, they prioritize the success of their teachers and aim to foster a fun and welcoming atmosphere for students of all ages and skill levels. Ensemble Performing Arts also assists school owners in transitioning their schools, ensuring the continuation of arts education in their communities.

📋 Description

• Lead day-to-day Accounts Payable operations across all Ensemble Performing Arts entities • Supervise, train, mentor, and provide performance feedback to Accounts Payable Associates • Assign and prioritize invoice entry, payment, and reconciliation workloads • Monitor team performance against turnaround-time and accuracy expectations • Provide backup coverage during absences or peak volume periods • Oversee timely and accurate invoice entry into NetSuite across business units • Review and approve invoice coding and payment batches before release • Match designated bank account data in NetSuite • Identify and resolve payment discrepancies and exceptions • Own the AP email queue and resolve vendor and internal requests • Resolve escalated vendor inquiries regarding payment status, discrepancies, and account setup • Maintain vendor master records and support W-9 collection for year-end 1099 filings • Resolve missing information or approval delays with internal stakeholders • Oversee the RAMP credit card process and employee reimbursements • Identify AP workflow improvements and reduce manual touchpoints • Support AP journal entries and month-end close activities in NetSuite • Prepare AP status reports and metrics for the Senior Disbursement Manager and finance leadership • Maintain AP procedure and internal-control documentation and support audit readiness

🎯 Requirements

• 3–5 years of Accounts Payable experience • At least 1 year in a lead, senior, or supervisory capacity • Proven ability to manage, coach, and develop a team in a high-volume, deadline-driven environment • Strong working knowledge of ERP systems; NetSuite preferred • Experience with expense management tools such as Ramp • Solid understanding of AP controls, vendor master maintenance, 1099 compliance, and payment approval workflows • Strong Excel skills, including data validation, filtering, pivot tables, and reconciliation support • Excellent attention to detail and organizational skills • Ability to manage competing priorities • Clear, professional communication skills for vendor-facing and cross-departmental interactions

🏖️ Benefits

• Medical, Dental, and Vision insurance • Life and AD&D coverage • Supplementary/Voluntary benefit plans • Paid Time Off (PTO) • 401(k) with employer match • Professional growth opportunity • Fully remote work