Administrative Assistant, Strategic Support

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🔥 24 minutes ago

🏄 California – Remote

🏄 California – Remote

💵 $21 - $24 / hour

⏰ Full Time

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

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Foundation for California Community Colleges

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 1998

📚 Education

🤝 Non-profit

🌍 Social Impact

Education • Non-profit • Social Impact

Foundation for California Community Colleges is a nonprofit organization that partners with the California Community Colleges system to promote equitable outcomes and economic mobility for Californians. With over 25 years of service, the foundation operates innovative programs focusing on student success, workforce development, equity, community impact, climate action, and system support. It aims to enhance opportunities for nearly 2 million students across California's community colleges, advocating for resources, benefits, and opportunities that empower individuals and create lasting positive impacts. As a hub for collaboration, it works to develop a diverse, well-prepared workforce and foster sustainable, equitable communities.

📋 Description

• Provide comprehensive administrative support to ensure the smooth functioning of a portfolio of scholarships, emergency financial aid, and grants programs • Maintain accurate records and track scholarship, grant, donor, and partner information to support program operations and reporting • Coordinate meetings, prepare agendas and materials, take meeting notes, and manage team calendars and communications • Prepare and organize program documents, reports, and communications while ensuring accuracy and data integrity across systems, including Salesforce and Asana • Support the Network of California Community Colleges Foundation (NCCCF) by coordinating board meetings, maintaining records, and assisting with member communications and engagement activities • Assist with planning and coordinating special events, including board meetings, roundtable discussions, newsletters, and the annual Osher Philanthropist of the Year Award event • Collaborate with cross-functional teams to support contracting, purchasing, reporting, and day-to-day program operations in a fast-paced, remote-first environment.

🎯 Requirements

• Minimum of 2+ years work experience in an administrative capacity in an office environment • Any experience in an education or non-profit environment is a plus • Attention to detail, ensuring that all deliverables and projects are accurate, professional, and up to date • Experience with calendaring and scheduling meetings and coordinating complex events • Proficiency with Microsoft Office Suite (Teams, Word, Excel) and Google Suite (Docs and Sheets) required • Ability to work remotely and navigate various technology platforms that support remote teamwork (such as Zoom, Google Suite, MS Teams, Outlook, Asana, etc.) • Proficiency with database management processes and/or Salesforce or similar CRM software and experience with data entry • Excellent verbal and written communication skills, in particular demonstrated strong notetaking skills.

🏖️ Benefits

• Competitive compensation • Generous PTO • Holidays • Medical, dental, and vision plans • Flexible Spending Accounts • Health Savings Accounts (HSA) • Employee Assistance Program (EAP) • Wellness offerings • CalPERS retirement program • Optional 403(b) and 457 Retirement plans • Tuition reimbursement • Public Service Loan Forgiveness certified employer