Event Coordinator – Conferences and Events

🔥 2 hours ago

🏄 California – Remote

🏄 California – Remote

💵 $24 - $25 / hour

⏰ Full Time

🟢 Junior

🟡 Mid-level

🎪 Events

🚫👨‍🎓 No degree required

👻 Ghost score 0%

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Foundation for California Community Colleges

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 1998

📚 Education

🤝 Non-profit

🌍 Social Impact

Education • Non-profit • Social Impact

Foundation for California Community Colleges is a nonprofit organization that partners with the California Community Colleges system to promote equitable outcomes and economic mobility for Californians. With over 25 years of service, the foundation operates innovative programs focusing on student success, workforce development, equity, community impact, climate action, and system support. It aims to enhance opportunities for nearly 2 million students across California's community colleges, advocating for resources, benefits, and opportunities that empower individuals and create lasting positive impacts. As a hub for collaboration, it works to develop a diverse, well-prepared workforce and foster sustainable, equitable communities.

📋 Description

• Support Event Specialists on larger events • Manage smaller in-person, hybrid, or virtual events from conception through execution and post-event wrap-up • Assist with client intake, planning, and debrief meetings • Assist with venue management, including RFP management, analysis, selection, site visits, venue contracts, banquet event orders, and AV contracts • Assist with event technology, including registration, event platforms, auxiliary services, and networking • Assist with event communications plans for speakers and attendees • Assist with creating and/or reviewing event registration sites and communication deliverables • Manage and update event documents, including run of show, planning timeline, and internal and external documents • Provide support for or manage on-site needs, including registration desk, food and beverage, speakers, and other on-site logistics • Complete other projects and tasks as assigned • Travel approximately 25–35% for in-person events

🎯 Requirements

• Must reside in California • Minimum of (2) + years related client-side work experience in conception to execution of event planning, conference services and logistics • Minimum of (2) + years of experience supporting a team • Event Planning and Event Execution Experience • Hotel RFP, Contract and AV Contract Experience • Exemplary, responsive customer service skills • Ability to identify and mitigate risk for organization and clients • Ability to prioritize assignments to ensure they are completed in a timely manner • Ability to plan projects from start to finish and see them through to success • Ability to understand and deliver on budgets and complex timelines • Strong initiative, with proactive and intuitive problem-solving instincts • Strong remote work productivity and ability to multitasking as projects arise • Proficiency with Microsoft Office Suite, specifically Word, Outlook, PowerPoint, and Excel • Proficiency with event registration software, scheduling tools, CRM such as Salesforce, task management tools like Asana, and other standard office software and equipment • Proficiency with Google Suite, including Google Drive, Google Docs, and Google Sheets • Mission-driven, passionate, and equity-minded approach • Strong desire to impact and change people’s lives for the better

🏖️ Benefits

• Competitive compensation • Generous PTO and holidays • Medical, dental, and vision plans • Flexible Spending Accounts • Health Savings Accounts (HSA) • Employee Assistance Program (EAP) • Wellness offerings • CalPERS retirement program • Optional 403(b) and 457 Retirement plans • Tuition reimbursement • Public Service Loan Forgiveness certified employer • Fully remote positions where virtual work is possible • Commitment to professional development • Shared leadership to ensure growth for employees and the organization overall

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