Operations Assistant

🔥 0 minutes ago

🇺🇸 United States – Remote

💵 $62k - $65k / year

⏰ Full Time

🟢 Junior

⚙️ Operations

🚫👨‍🎓 No degree required

👻 Ghost score 0%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

Galvanize USA

WebsiteLinkedInAll Job Openings

11 - 50 employees

🤝 Non-profit

🌍 Social Impact

📚 Education

Non-profit • Social Impact • Education

Galvanize USA is a nonprofit organization that focuses on empowering women to utilize their civic power to create a more equitable America. They conduct research, provide education on various issues, and support women’s engagement in civic activities to foster community involvement and trust. Through their digital community, Galvanize Together, they offer a space for open dialogue allowing women to connect and support each other's efforts to drive positive social change. Galvanize USA is sponsored by the Hopewell Fund and is committed to defending against disinformation and promoting civic engagement.

📋 Description

• Support finance, contract development, people and culture, and information technology functions • Review, log, and submit invoices for payment • Support the team credit card reconciliation process • Manage contracting processes from start to finish • Work with the Director of Finance and program staff to ensure expenditures are authorized • Upload incoming funds into the internal CRM and reconcile pledges • Support and troubleshoot with the Fundraising team • Maintain CRM data, including deduplication, data hygiene, and functionality • Support hiring execution, document management, job postings, interview scheduling, job simulations, and JazzHR administration • Manage onboarding and offboarding logistics • Administer Leapsome, including surveys and review cycles • Coordinate team events and organize celebrations • Maintain shared HR Drive folders and documents • Administer the operational technology stack, including account creation, troubleshooting, training, and staff support • Function as the organization-wide help desk for operational technology questions • Maintain Shared Google Drive organization • Develop, implement, and update organizational policies and standard operating procedures • Complete timesheets and perform other duties as needed

🎯 Requirements

• 1–2 years of compliance, data management, or contract administration experience • Ability to travel as needed, typically 1–2 times per year • Proficiency with 1Password, Asana, Google Suite, MS Office, NGPVAN/EveryAction, Slack, and Zoom, or ability to independently and quickly learn them • Ability to work well independently on a remote team • Ability to manage up and laterally with staff at all levels • Ability to translate database and data infrastructure concepts to non-technical staff • Confidence developing, implementing, and maintaining cross-organization processes and procedures • Trustworthiness, especially with confidential information • Commitment to Galvanize USA’s mission and equity work • Knowledge of 501(c)(3), 501(c)(4), and political organizations is highly valued but not required • Direct experience with Microsoft SharePoint, Ramp, JazzHR, and Salesforce is highly valued but not required • Legally authorized to work in the United States for Hopewell Fund

🏖️ Benefits

• 100% employer-paid health, dental, and vision insurance for employees and their families • 401k retirement plan with 3% automatic employer contribution and up to a 3% employer match on employee contributions • Pre-tax transportation benefits • 120 hours of vacation time annually • 80 hours of health leave annually • Up to 2 days of casual leave annually • 20 hours of volunteer leave annually • 13 paid holidays annually • 12 weeks of paid family and medical leave after 90 days of employment • Remote work arrangement • Ability to travel typically 1–2 times per year

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume