Operations Roles – Grants, People, Tech, Executive Support

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🔥 1 hour ago

🇺🇸 United States – Remote

💵 $83.5k - $135.5k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👥 People Operations

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GiveWell

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2007

🤲 Charity

🤝 Non-profit

🌍 Social Impact

Charity • Non-profit • Social Impact

GiveWell is an independent nonprofit organization dedicated to maximizing the impact of charitable donations by rigorously researching and recommending a small number of highly effective charities. Founded in 2007, GiveWell conducts extensive analyses to evaluate the cost-effectiveness and potential impact of various programs, ensuring that donors can make informed decisions about where their contributions will do the most good. Their research is openly available to the public and aims to enhance transparency in philanthropy, helping donors direct millions to life-saving initiatives.

📋 Description

• Grants Administration: Shepherd grants through handoff, grantee communications, due diligence, contracts, signatures, payments, and required reports • Maintain timely and meticulous grant records in the grants database • Advise Research on grant logistics and grantee expectations • Build and improve grant administration systems in Salesforce, Asana, and Ironclad, including automation and efficiency improvements • Collaborate with Research Operations, Finance, Legal, and Outreach • People Operations: Support onboarding, offboarding, performance reviews, feedback programs, HR questions, payroll, benefits, COBRA, enrollment, leave, tax compliance, reporting, immigration, visas, international employment, global mobility, EOR management, policies, procedures, and self-service tools • Talent Acquisition: Support full-cycle recruitment, applicant review, screening calls, work trials, interview logistics, offers, candidate sourcing, recruiting documentation, reports, SOPs, hiring-round logistics, work-trial honorariums, and careers-inbox inquiries • Technology: Support IT onboarding and offboarding, manage software licenses and vendor accounts, troubleshoot technology issues, train staff, and improve the technology foundation • AI Enablement: Create AI enablement materials, identify AI tools, assess their value, and help configure and deploy them safely and effectively • Office of the CEO: Support scheduling, event planning, note-taking, rolodex management, expenses, administrative and project work, communications, presentations, strategy documents, memos, and potentially AI initiatives • Office of the COO: Act as a proxy for the COO, support communications and networking, manage information flow and prioritization, prepare and follow up on meetings, handle occasional scheduling, and own cross-Operations initiatives • Complete application work samples, interviews, work trials, and reference checks as part of the hiring process

🎯 Requirements

• Operations experience is valued; domain-specific experience or demonstrated alignment with GiveWell is advantageous • Candidates may be very early in their careers, including recent graduates • Ownership and ability to solve problems beyond merely completing assigned tasks • Clear written and verbal communication across Zoom, Slack, email, and memos • Good judgment and systematic reasoning through unfamiliar problems • Openness to direct feedback and willingness to develop new skills • Service orientation and ability to collaborate with supported teams • Adaptability to shifting priorities and unfamiliar systems, tools, and technology • Curiosity about and willingness to use AI and other helpful technology • Motivation by GiveWell’s mission and alignment with its values • For the Chief of Staff to the COO, willingness to work in person in Oakland 1–2 days per week is preferred, not required • Ability to participate in occasional travel, including Visit Weeks and departmental retreats

🏖️ Benefits

• Fully funded health, dental, vision, and life insurance, with 100% of premiums covered within the US for the employee and dependents • Four weeks of paid time off per year plus an annual summer break • 16 weeks of fully paid parental leave • Ergonomic home workstations or coworking space memberships • Automatic contribution equal to 5% of gross salary into a 403(b) retirement plan for US-based staff • Flexible working, including flexible hours, remote work, and working from the office when desired • Twice-yearly Visit Weeks and up to two annual departmental retreats • Relocation support may be available for the Chief of Staff to the COO • Work-trial honorariums for candidates are disbursed for relevant hiring processes