Payroll Manager

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Habitat Health

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2023

🏥 Healthcare

⚕️ Healthcare Insurance

🧘 Wellness

Healthcare • Healthcare Insurance • Wellness

Habitat Health is a healthcare organization focused on empowering older adults to live independently in their homes and communities. Through the Program of All-Inclusive Care for the Elderly (PACE), Habitat Health provides comprehensive health insurance coverage and medical and social care services. Their services include transportation, personal care, 24/7 care access, physical therapy, nutrition support, pharmacy and prescriptions, medical care, and social services. Operating in partnership with notable healthcare providers such as Kaiser Permanente, Habitat Health is committed to creating a supportive and inclusive environment for both participants and staff, ensuring the provision of personalized, coordinated care. Founded in 2023, the company aims to enhance the lives of older adults covered by Medicare or Medicaid.

📋 Description

• Own and execute full-cycle payroll processing for all employee types (salaried, hourly, contractors) using the company’s payroll module, ensuring on-time and accurate disbursements, reviewing and reconciling pre-payroll reports before each run, and investigating/resolving discrepancies prior to submission • Process off-cycle payrolls, manual checks, and retroactive adjustments as needed • Manage final pay calculations for terminated employees in compliance with applicable state law timelines • Serve as the first point of contact for employee payroll inquiries — resolving issues related to pay stubs, direct deposit, tax withholding, corrections, and guiding employees through self-service payroll system features (pay stub access, W-4 updates, direct deposit setup) • Manage tax filings and remittances, including quarterly 941s, annual W-2s, 1099s, and any state/local equivalents. • Configure automated payroll workflows and approval chains to minimize manual intervention and reduce error risk. • Participate in HR and Finance system projects, including implementations, upgrades, and cross-functional initiatives. • Document all payroll processes, procedures, and internal controls to support consistency and business continuity. • Coordinate with the HR/Benefits team to ensure accurate and timely payroll deductions for medical, dental, vision, 401(k), HSA/FSA, and other voluntary benefits • Provide payroll data to support budgeting, forecasting, accounting, and financial planning activities.

🎯 Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or related field • 2-5 years of progressive payroll management experience • Experience processing payroll for 200+ employees across multiple states, including required experience with California and Illinois payroll • Prior experience in a standalone or lead payroll role preferred • Minimum 2 years of direct, hands-on experience administering payroll in Rippling (or similar small workforce management platform), including system configuration, pay group management, tax settings, and workflow automation • Experience with additional platforms (ADP, Paylocity, Workday, etc.) is a plus including payroll system implementation, transition, and system training for employees • Advanced skills for payroll reconciliation, VLOOKUP/pivot tables, and data analysis • Understanding of how Rippling connects with benefits carriers, time & attendance systems, and GL platforms • CPP (Certified Payroll Professional) designation preferred; FPC (Fundamental Payroll Certification) considered

🏖️ Benefits

• medical, dental, and vision insurance • paid parental leave • short and long term disability coverage • life insurance • flexible spending accounts • a 401(k) savings plan that includes a match • paid time off • company paid holidays