Subcontracts Manager

🔥 0 minutes ago

🇺🇸 United States – Remote

⏰ Full Time

🟠 Senior

🔴 Lead

👔 Manager

👻 Ghost score 15%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Hays Electrical Services

WebsiteLinkedInAll Job Openings

201 - 500 employees

🏨 Hospitality

🏥 Healthcare

📦 Logistics

Hospitality • Healthcare • Logistics

Hays Electrical Services is a commercial electrical contractor that specializes in hotel renovation construction and commercial development. The company focuses on providing electrical services in various sectors including hotel and multi-family construction, renovations, medical construction, and high-rise buildings.

📋 Description

• Manage the subcontractor lifecycle from prequalification and contract execution through project performance, payment, and final closeout • Partner with Contracts, Legal, Project Operations, Accounting, Accounts Receivable, Accounts Payable, Supply Chain, Safety, Risk Management, Finance, Enterprise Systems, and other stakeholders • Review prime contract and customer requirements and ensure applicable provisions are flowed down into subcontract agreements • Maintain visibility into subcontract values, change orders, retainage, payment terms, insurance, performance obligations, and closeout requirements • Administer pay-when-paid, paid-if-paid where legally approved, retainage, milestone billing, and other conditional payment provisions • Monitor customer or general-contractor funding status, funded-through dates, payment applications, billing periods, and amounts eligible for payment • Identify and escalate funding gaps, delayed payments, disputed billings, threatened work stoppages, lien activity, and other payment risks • Oversee validation and processing of subcontractor invoices, progress billings, and payment applications • Resolve invoice discrepancies, missing approvals, duplicate billings, incorrect amounts, and system issues • Monitor invoice aging, payment holds, approval delays, and unresolved exceptions • Manage lien waivers, payment releases, affidavits, final waivers, consent of surety, warranties, as-built documents, punch-list completion, and other closeout deliverables • Coordinate subcontractor prequalification and evaluate qualifications, financial capacity, safety performance, insurance, licensing, experience, geographic capability, and past performance • Monitor subcontractor schedule, quality, safety, manpower, responsiveness, documentation, and contractual compliance • Establish performance scorecards and corrective-action plans and provide leadership visibility into subcontractor risks • Reconcile commitments, actual costs, accruals, retainage, approved changes, project funding, and cash receipts • Maintain subcontractor records and reporting across project, procurement, accounting, contract-management, and document-management systems • Develop dashboards and reporting for commitments, balances, invoices, funding, retainage, waivers, change orders, aging, prequalification, performance, and closeout • Establish standardized workflows, approval requirements, documentation standards, internal controls, training, and escalation paths • Lead or supervise subcontract administration personnel as the function grows

🎯 Requirements

• Minimum of 7 years of progressively responsible experience in subcontract administration, construction accounting, project controls, contracts, commercial management, or subcontractor management • Strong working knowledge of construction subcontract agreements and subcontractor administration • Understanding of pay-when-paid and conditional payment provisions, retainage, progress billing, schedule-of-values billing, change orders, and project closeout • Ability to interpret contract terms and identify subcontract flow-down requirements • Strong understanding of lien waivers, payment releases, notices, subcontractor prequalification, insurance, licensing, safety, financial, and compliance requirements • Demonstrated experience administering subcontractor invoices, progress billings, retainage, waivers, change orders, and payment requirements • Strong financial reconciliation, analytical, problem-solving, organizational, communication, and conflict-resolution skills • Ability to manage multiple projects, subcontractors, deadlines, and competing priorities while escalating material risks appropriately • Proficiency with Microsoft Excel and project-based ERP, accounting, procurement, or contract-management systems • Preferred: Bachelor’s degree in Construction Management, Business Administration, Accounting, Finance, Supply Chain Management, Contract Management, or related field • Preferred: 3+ years of leadership or supervisory experience • Preferred: Experience within electrical construction, specialty contracting, commercial construction, industrial construction, EPC, or a related project-based environment • Preferred: Experience working across Project Operations, Contracts, Accounting, Accounts Receivable, and Accounts Payable functions • Preferred: Experience with Vista by Viewpoint, Kojo, TradeTapp, Cobblestone, or similar platforms • Must be able to remain stationary over 75% of the time, constantly operate a computer and office productivity machinery, frequently communicate with internal and external contacts, exchange accurate information, occasionally move about inside the office, and handle up to 20 pounds

🏖️ Benefits

• Remote work arrangement • Sedentary office-based work environment • Opportunity to lead or supervise subcontract administration personnel as the function grows