Event Coordinator – Executive Assistant

Job not on LinkedIn

🔥 3 minutes ago

🗽 New York – Remote

🗽 New York – Remote

💵 $55k - $65k / year

⏰ Full Time

🟢 Junior

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 0%

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📋 Description

• Support venue, vendor, run-of-show, and logistics planning for Regen House events • Maintain event timelines and trackers • Help manage outreach and ongoing communication with partners and sponsors • Track contracts from draft through signature and invoicing • Keep partners informed throughout the contract process • Plan and run select smaller events from concept through day-of execution and wrap-up • Build and refine trackers, templates, and workflows to improve event efficiency • Own and protect executive calendars, balance priorities, and flag conflicts • Coordinate internal and external meetings across time zones • Book and manage travel and accommodations and prepare itineraries • Coordinate conference outreach, schedule meetings, and plan executives’ onsite time • Track conference follow-ups • Draft, schedule, and publish LinkedIn posts for select executives in their voice

🎯 Requirements

• 1–3 years of experience in event coordination, project management, or a closely related administrative or assistant role • Ability to build systems to organize and manage complex, multi-part projects for consistent follow-through • Ability to juggle competing priorities and stay calm when plans change • Clear, succinct, and warm writing skills • Strong relationship-building skills with partners, executives, and other stakeholders • Strong sense of ownership and attention to detail • Comfortable with Google Workspace, Slack, project trackers like Notion, and LinkedIn • Bonus: Use AI tools beyond basic drafting, such as organizing information, streamlining repetitive tasks, or setting up automations • Curiosity about new tools and willingness to keep learning

🏖️ Benefits

• Health insurance • Vision and dental insurance • 401(k) with company match • Flexible PTO • Paid parental leave • Work remotely, from the upstate NY office, or hybrid

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