Virtual Assistant Specialist

🔥 37 minutes ago

🔔 Pennsylvania – Remote

🔔 Pennsylvania – Remote

💵 $3.7k - $5.6k / month

⏰ Full Time

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 0%

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Talentoma

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2024

🎯 Recruiter

👥 HR Tech

Recruitment • HR Tech

Talentoma is a staffing and recruitment platform that connects top-tier talent with employers through end-to-end talent solutions. It offers precise candidate matching, streamlined onboarding, payroll management, mentoring and ongoing career support, and emphasizes remote and flexible work opportunities. Talentoma also provides systems, consulting, and automations to accelerate hiring workflows and has a track record of filling over 2,000 positions.

📋 Description

• Review incoming requests through a shared email inbox and assigned task queue • Check instructions, supporting information, and deadlines; ask focused questions when details are missing • Coordinate meeting availability using scheduling and calendar tools • Prepare agendas and assemble supplied meeting slides • Maintain task boards with ownership, due dates, progress, and outstanding questions • Organize inbox correspondence, route requests, and prepare factual replies from approved instructions • Research travel options and prepare proposed itineraries for review • Capture meeting action items and circulate concise summaries • Follow up on overdue responses or approvals and escalate conflicts or delays to the administrative team lead • Check completed work for accuracy, turnaround, complete notes, and follow-up standards • Update requesters and close tasks after required details are confirmed

🎯 Requirements

• High school diploma or equivalent • 1–2 years of virtual assistance, office administration, or related administrative support experience preferred • Familiarity with meeting preparation, inbox organization, action tracking, and supporting several colleagues remotely • Working knowledge of calendar invitations, task boards, word processing, and presentation formatting • Ability to write clear messages, ask specific questions, and communicate changes professionally • Sound judgment when prioritizing requests, checking details, and recognizing when an administrative team lead needs to resolve competing instructions • Reliable computer, high-speed internet, and quiet private workspace suitable for business information and remote meetings • Availability for a 40-hour weekly commitment and agreed working days and shift times • Authorization to work in the United States

🏖️ Benefits

• Fully remote work from home in Pennsylvania • Structured onboarding and training using Google Calendar, Asana, Google Docs, and Microsoft PowerPoint • Regular check-ins with the administrative team lead for priority reviews, questions, and practical feedback • Opportunities to strengthen virtual assistance, meeting planning, travel coordination, and task tracking skills • Health coverage • Paid leave • 401(k) • Bonus opportunities • Stipends

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