Lead Accounts Payable Associate

🔥 22 hours ago

🇺🇸 United States – Remote

⏰ Full Time

🟠 Senior

📝 Accounts Payable

👻 Ghost score 11%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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IMS Legal Strategies

WebsiteLinkedInAll Job Openings

201 - 500 employees

⚖️ Legal

💼 Consulting

🤝 B2B

Legal • Consulting • B2B

IMS Legal Strategies is a legal services company that has been partnering with leading global law firms and corporations for over 30 years. The firm specializes in various aspects of courtroom presentation and litigation consulting, offering services such as expert witness search and placement, jury consulting, trial strategy, mock trials, and trial graphics. With a commitment to elevating legal strategies and a proven track record in over 45,000 cases and more than 6,500 trials, IMS Legal Strategies acts as a trusted extension of its clients' teams to ensure success in high-profile disputes.

📋 Description

• Serve as the primary operational backup to the AP Supervisor • Coordinate daily workflow, priorities, queue coverage, and workload balancing across AP team members • Monitor backlogs, aging items, open approvals, payment exceptions, and unresolved vendor or employee issues • Prepare operational updates for the AP Supervisor • Support department priorities, procedures, control changes, and acquisition-related activities • Resolve routine first-level escalations and present higher-level issues with recommended next steps • Provide day-to-day process guidance to AP Associates and offshore AP team members • Lead onboarding, cross-training, refresher training, and knowledge transfer • Create and maintain desk procedures, standard operating procedures, checklists, and training materials • Perform risk-based quality reviews of invoices, expenses, corporate card transactions, vendor records, payment support, and reconciliations • Own or oversee complex vendor invoices, reimbursements, corporate card charges, expert payments, retainers, credits, discounts, and payment exceptions • Verify contracts, W-9s, approvals, payment information, and supporting documentation before payment processing • Support setup and maintenance of 1099 contractors and vendors • Review vendor statements, aged items, duplicate-payment risks, unresolved credits, and high-priority escalations • Coordinate with Finance, Tax, Operations, Cash Applications, project teams, and other stakeholders • Coordinate payment-run readiness and confirm required approvals • Escalate suspected fraud, duplicate-payment risks, unusual vendor requests, control overrides, and approval bypasses • Support AP control testing and remediation • Coordinate the AP portion of the month-end close • Prepare or review reconciliations, aging analyses, accrual support, cutoff reviews, open-item reports, and close schedules • Compile and analyze operational measures • Prepare internal and external audit support • Serve as an AP workstream lead or operational resource for acquisition onboarding • Support AP discovery, open-payables validation, vendor-data review, payment-method transition, expense and card onboarding, approval routing, and cutover readiness • Assist with data validation, user acceptance testing, issue tracking, and post-conversion stabilization • Act as an AP power user for designated ERP, AP automation, expense, payment, documentation, and workflow systems • Identify automation and workflow opportunities and assist with testing, documentation, deployment, and training • Analyze recurring exceptions, manual touches, service delays, and control issues and recommend improvements • Partner with internal stakeholders to improve approvals and process handoffs • Perform additional related projects and responsibilities as assigned

🎯 Requirements

• Demonstrated experience independently managing complex full-cycle AP transactions, vendor issues, payment preparation, and reconciliations • Demonstrated experience training, mentoring, coordinating work, or serving as a process lead • Experience supporting month-end close, audits, systems implementation, process conversion, or acquisition integration • Ability to learn system administration concepts, workflow configuration, reporting, and user acceptance testing within assigned platforms • Ability to maintain confidentiality and exercise sound judgment when handling banking, tax, vendor, employee, contract, and payment information • Experience in professional services, legal services, consulting, multi-entity operations, or an acquisition-oriented environment is strongly preferred • Associate degree in Accounting, Finance, Business, or a related field, or an equivalent combination of education and relevant experience • Five or more years of progressively responsible accounts payable, accounting operations, or closely related experience, preferably in professional services • Strong proficiency in Microsoft Excel, Outlook, and Word • Strong proficiency in Sage Intacct, BILL, Ramp, Concur, Nexonia, or comparable ERP, AP automation, spend, or expense platforms • Position supports east to west coast time zones

🏖️ Benefits

• Competitive compensation package • 401K match • Flexible PTO • 12 paid holidays • Medical, dental, and vision benefits • HSA • Short-term disability insurance • Long-term disability insurance • Life insurance with generous company contributions • Career development programs supported through an integrated Learning Platform • Talent Identification Program with career growth opportunities and unique development experiences • Values-driven culture based on respect, care, growth, and excellence