Executive Assistant

🔥 12 minutes ago

🏄 California – Remote

🏄 California – Remote

💵 $2k - $2.5k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

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InsideOut

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2015

🎯 Recruiter

🤝 B2B

Recruitment • B2B

InsideOut is a recruiting and placement service that sources, screens, and delivers pre-vetted virtual assistants (VAs) and specialists for small businesses and solopreneurs. They provide a done-for-you hiring process—booking a strategy call, sourcing candidates from strategic regions (Philippines, Latin America, South Africa, Egypt), delivering a curated shortlist within 5–7 business days, and supporting offer negotiations and onboarding. InsideOut emphasizes cost-effective global talent (hourly ranges listed by region), a six-month replacement guarantee, pay-only-when-you-hire pricing (no subscriptions), and ongoing post-hire support. Roles covered include general and executive assistants, sales, operations/HR, marketing and creative, and accounting/bookkeeping, targeting U. S. businesses that want to scale by outsourcing administrative and specialist tasks.

📋 Description

• Coordinate with insurance brokers to collect required documentation and maintain organized records for active construction projects • Build, organize, and improve reporting processes • Verify source data, coding, and information accuracy before reports reach leadership • Provide day-to-day administrative support to the founder • Manage recurring tasks and reminders and ensure priorities are followed through to completion • Assist with administrative and operational tasks across the construction plumbing business and affiliated commercial service company • Organize utility bills, closing documents, and property-related records for multiple real estate holdings • Use ChatGPT, Claude, and other tools to support automation initiatives, improve reporting workflows, build dashboards, and reduce repetitive manual work • Create written and video-based standard operating procedures to document workflows and support training • Identify administrative bottlenecks, improve documentation systems, and establish scalable processes • Work Monday to Friday during 8:00 AM–5:00 PM or 9:00 AM–6:00 PM Pacific Time

🎯 Requirements

• Based in LATAM or South Africa • Strong written and spoken English skills • Strong administrative and organizational skills • Ability to manage multiple responsibilities, maintain accurate records, and ensure follow-ups are completed • Detail-oriented and data-conscious when reviewing documentation, organizing information, checking data accuracy, and maintaining reporting processes • Trustworthiness, discretion, sound judgment, and professionalism when handling confidential business information and restricted-access systems • Independent and proactive, able to manage priorities and follow through without constant supervision • Tech-savvy and adaptable, willing to learn new software, adopt existing workflows, and use technology to improve efficiency • Loom video application submission required; video must be in English, 30–90 seconds, publicly accessible, and show the applicant's face clearly • Internet speed test screenshot required • Preferred: previous Executive Assistant, Administrative Assistant, or operations support experience working directly with a founder, executive, or senior leader • Preferred: familiarity with construction, plumbing services, project coordination, or service-based business environments • Preferred: experience with reporting, data organization, quality control, or dashboard management • Preferred: hands-on experience with ChatGPT or Claude for administrative workflows, reporting, and automation • Preferred: familiarity with Google Workspace, Zoom, WhatsApp, or QuickBooks • Preferred: experience documenting workflows and creating written or video-based SOPs • Bilingual English and Spanish is a plus

🏖️ Benefits

• AI-tool training provided during onboarding • Flexible salary up to $2,700 for a strong candidate

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