People Operations Coordinator

Job not on LinkedIn

🔥 2 minutes ago

🇺🇸 United States – Remote

💵 $55k - $65k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

👥 People Operations

🚫👨‍🎓 No degree required

👻 Ghost score 0%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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IntegrateUp

WebsiteLinkedInAll Job Openings

1 - 10 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

IntegrateUp is a company focused on streamlining the hiring process for businesses by taking on the recruitment burden. Specializing in finding the right fit for company culture and the necessary skill sets, IntegrateUp ensures that hiring becomes an easy and exciting experience. They handle everything from drafting job descriptions to posting openings in a wide network and conducting interviews. By filtering through a large pool of candidates, IntegrateUp helps CEOs focus on growth while they handle the intricacies of selecting top candidates for various roles like Virtual Assistants, Online Business Managers, and Integrators. Their promise includes a satisfaction guarantee, ensuring that if a hire doesn't work out, they commit to finding additional suitable candidates.

📋 Description

• Coordinate complex interview schedules, panel interviews, and candidate touchpoints across multiple time zones • Maintain accurate candidate data in the ATS and ensure seamless movement through the recruitment funnel • Serve as the main candidate contact for scheduling, status updates, and general inquiries • Draft, post, and update job requisitions across job boards, careers pages, and internal systems • Maintain recruitment trackers, log candidate feedback, and generate basic recruiting-metrics reports • Execute new-hire pre-boarding, including background checks, reference checks, and test-project logistics • Coordinate hardware, software access, and welcome materials before new hires’ first day • Schedule and facilitate Day 1/Week 1 orientations, administrative syncs, and introductory meetings • Collect, verify, and confidentially file employment documents, I-9/tax forms, and policy acknowledgments • Maintain and update SOPs and internal task checklists in ClickUp • Maintain employee records and candidate confidentiality • Assist with People Operations administrative tasks, special projects, and process-improvement initiatives • Audit and streamline interview scheduling and ATS workflows • Own end-to-end pre-boarding and onboarding execution and maintain compliance

🎯 Requirements

• 2–3 years of hands-on experience in an administrative, coordination, HR support, or executive assistance role • Strong proficiency in Google Workspace (Gmail, Google Calendar, Docs, Sheets) or equivalent cloud-based productivity suites • Proficiency with project management tools such as ClickUp or Monday.com strongly preferred • Exceptional written and verbal communication skills • Meticulous attention to detail, organization, and follow-through • Ability to manage sensitive candidate and employee information with strict confidentiality and discretion • Ability to operate independently, prioritize multiple deadlines, and navigate a fast-paced, remote-first environment • Ability to accommodate limited required travel • Willingness to work U.S. time zones regardless of geographic location • Access to a computer, reliable internet connection, and distraction-free work environment • Must be legally authorized to work in the United States without sponsorship • Prior experience with ATS, HRIS platforms, or project management software ideal • Direct experience supporting recruitment administration, interview scheduling, or new-hire onboarding execution ideal

🏖️ Benefits

• 15 days of PTO • 10 paid U.S. holidays per year • Comprehensive healthcare, dental, and vision plans • 401(k) with a best-in-class company match • Exclusive employee product discounts • Paid project may be included in the interview process

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