Senior Executive Support Coordinator

🔥 15 hours ago

🍂 Massachusetts, Pennsylvania – Remote

🍂 Massachusetts – Remote 🔔 Pennsylvania – Remote

💵 $27 - $30 / hour

⏰ Full Time

🟠 Senior

👔 Executive

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American Cancer Society

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Founded 1913

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American Cancer Society is a leading cancer-fighting organization dedicated to improving the lives of people with cancer and their families through advocacy, research, and patient support. Founded in 1913 by volunteers, it remains committed to its mission of ending cancer as we know it, for everyone. The organization impacts over 55 million lives annually by offering diverse career opportunities in various disciplines and maintaining a strong focus on diversity, equity, and inclusion. Through programs like Hope Lodge and a 24/7 cancer helpline, American Cancer Society provides crucial support and information to those affected by cancer. It is also known for its public policy advocacy through the Cancer Action Network, making significant strides in cancer prevention, detection, treatment, and survival.

📋 Description

• Provide high-level executive coordination and administrative support to an assigned portfolio of Market Leaders or other Development leaders • Manage complex calendars and scheduling for assigned leaders • Prepare leaders and constituents for meetings and events • Coordinate executive and constituent engagement with external partners, prospects, stakeholders, corporate accounts, volunteers, and internal teams • Prepare agendas, briefing materials, meeting packets, presentation templates, background resources, and records • Coordinate meeting and event logistics, document decisions, distribute action items, and schedule follow-up • Manage market board recruitment, applications, onboarding, orientations, meetings, speakers, content, invitations, RSVPs, attendance, quorum tracking, and communications for market-focused portfolios • Prepare board meeting materials and maintain board engagement information for market-focused portfolios • Support CEOs Against Cancer chapters through meetings, events, networking, recruitment, onboarding, communications, and member engagement for market-focused portfolios • Provide executive assistant-type support, engagement calendars, follow-up communications, and commitment tracking for channel-focused portfolios • Partner with Executive Support Senior Coordinators and the Centralized Support Services team to share best practices, balance workloads, provide backup coverage, maintain records, and improve executive support services

🎯 Requirements

• Bachelor's degree preferred or a combination of education and relevant work experience • 3-5 years of experience supporting executives or senior leaders, managing complex administrative coordination, supporting boards or volunteer chapters, coordinating external stakeholder engagement, or related experience • Exceptional organization, attention to detail, follow-through, and time-management skills • Ability to anticipate needs, exercise sound judgment, maintain discretion, and handle confidential or sensitive information appropriately • Excellent written, verbal, listening, and interpersonal communication skills with a professional, customer-focused approach • Ability to build productive relationships and communicate effectively with senior leaders, staff, board members, volunteers, donors, prospects, corporate accounts, CEOs, Executive Assistants, and other external partners and stakeholders • Ability to manage multiple complex priorities across an assigned leader portfolio, adapt support to market or channel needs, resolve conflicts, and meet deadlines in a fast-paced environment • Strong meeting coordination, project organization, note-taking, action-item tracking, and follow-up skills • Ability to prepare accurate, polished agendas, briefing materials, meeting packets, presentations, communications, and records • Proficiency in Salesforce data entry, Microsoft Office and Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint, with the ability to learn proprietary systems and evolving workflows • Ability to support continuous improvement through feedback, documentation, process refinement, and consistent service delivery • Occasional travel may be required for critical meetings and/or events

🏖️ Benefits

• Generous paid time off policy • Medical benefits • Dental benefits • Retirement benefits • Wellness programs • Professional development programs to enhance staff skills • Home office environment

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