Administrative Assistant, Student Success Services – Legal

🕒 June 4

🏄 California – Remote

🏄 California – Remote

💵 $24 - $32 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 65%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Workforce and Community Education

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 1971

🏥 Healthcare

💼 Consulting

📦 Logistics

Healthcare • Consulting • Logistics

Workforce and Community Education is a division that offers a wide range of degree and certification programs, including in areas such as teaching, business, healthcare, social sciences, engineering, and arts. It focuses on training and education, providing opportunities for personal and professional development through online and in-person courses. The programs cater to a diverse population, including military veterans and their families, aiming to enhance skills and career opportunities in various fields.

📋 Description

• Provide administrative and operational support across multiple teams in a shared services capacity • Support invoicing and payment processing, including submitting invoices to Accounts Payable and tracking status • Assist with contract processing by routing documents for review and signature • Provide calendar and scheduling support for AVPs and leaders • Coordinate onsite events and meetings, including room reservations, food orders, and logistics • Manage travel coordination and conference registrations • Support purchasing, supply requests, Amazon ordering, and expense reports • Manage corporate food delivery accounts for team meetings and events • Provide backup administrative support for other teams • Respond to routine inquiries and provide general administrative assistance • Maintain organized records, files, and documentation • Prepare, format, proofread, edit, assemble, paginate, and distribute legal documents • Maintain and retrieve electronic and physical files and support document routing, signatures, mail transmissions, and special handling • Prepare materials and support coordination of team meetings • Perform other administrative duties as assigned

🎯 Requirements

• Bachelor’s degree in any field preferred • Three (3) years relevant experience in an administrative support role • Preferred experience supporting a department within a university setting • Experience in a legal setting is a plus • Ability to work effectively as a collaborative team member • Strong organizational skills, attention to detail, accuracy, follow-through, and ability to manage multiple priorities • Ability to build positive working relationships and communicate effectively with diverse internal stakeholders • Working knowledge of office administration practices, systems, policies, and procedures • Knowledge of purchasing, supplies, and basic inventory processes • Ability to solve routine problems, gather information from standard sources, and follow established procedures • Proficiency in Microsoft Office applications: Word, Excel, Outlook, and PowerPoint • Enterprise systems experience preferred • Professional judgment, accountability, and reliability • Ability to work independently in a cooperative, service-oriented, fast-paced environment with changing priorities • Ability to handle sensitive, confidential, and legally privileged information with discretion and professionalism • Must reside in San Diego, CA • Some travel required; occasional local travel within the greater San Diego, CA area

🏖️ Benefits

• Comprehensive well-being benefits for you and your family • Competitive pay and benefits packages • Development and advancement opportunities • Remote-first work perks