Executive Assistant – Special Projects Manager

🔥 22 hours ago

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

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Parallel

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

🏥 Healthcare

🍽️ Food & Beverage

💼 Consulting

Healthcare • Food & Beverage • Consulting

Parallel is a nationwide vertically-integrated, multi-state cannabis company committed to pioneering well-being and improving quality of life through cannabinoids. With operations in four high-growth medical and adult-use markets under its retail brands, Parallel aims to lead the cannabis industry by offering innovative, high-quality cannabis products. They operate 50 retail stores, cultivation, and manufacturing sites across four states, reflecting a commitment to compliance, quality, and innovation. Parallel focuses on enhancing wellbeing through responsible use of cannabinoids, offering products for rest, recovery, relief, and revelry. The company's ethos includes promoting diversity, inclusivity, economic empowerment, and being a positive influence in local communities.

📋 Description

• Provide high-level administrative support primarily to the President, with some support to Senior Leadership Team members • Manage calendars, scheduling, and prioritization of executive time • Coordinate and prepare materials for ELT, Board, Special Committee, and cross-functional leadership meetings • Manage inbound requests and communications aligned with enterprise priorities • Draft, edit, and refine executive communications • Coordinate complex travel, logistics, and executive engagements • Own and drive weekly ELT meetings, monthly business reviews, and quarterly planning cycles • Ensure alignment across functions on priorities, deliverables, and timelines • Track initiatives and follow-ups while holding teams accountable • Support executive-level dashboards, one-pagers, and board updates • Lead cross-functional projects such as organizational transformation, cost optimization, and retail performance initiatives • Build and manage project plans, timelines, and stakeholder communications • Identify risks, surface insights, and drive solutions with functional leaders • Coordinate communication between the President, SLT members, and their teams • Support alignment between enterprise functions and state-level teams • Maintain professionalism and confidentiality

🎯 Requirements

• Bachelor's Degree preferred • 5+ years of experience in executive support, consulting, business operations, or project management • Experience supporting multiple senior executives or leadership teams in a fast-paced environment • Strong business acumen and ability to understand financial and operational drivers • Exceptional organizational and time management skills with strong attention to detail • Proven ability to manage competing priorities and execute with speed and precision • Advanced proficiency in Microsoft Office, including PowerPoint, Excel, and Outlook, and collaboration tools • Ability to use AI tools such as Claude for drafting, research, organization, and project coordination • Experience in highly regulated industries such as cannabis, healthcare, or CPG is a plus • Ability to travel domestically as required • Availability during typical Monday–Friday business hours and on weekends as needed • Self-motivated, flexible, creative, collaborative, discreet, structured, organized, and execution-focused

🏖️ Benefits

• Employee discount • Full medical, vision, and dental coverage for full-time employees • 401(k) enrollment • Company-sponsored well-being programs • Paid time off • Paid parental leave • Flexible work arrangements • Pet insurance

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