Bookkeeper, Payroll Specialist

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Magic, Inc

WebsiteLinkedInAll Job Openings

51 - 200 employees

🤝 B2B

⚡ Productivity

B2B • Productivity

Magic, Inc. is a company that provides a frictionless way to connect businesses with thoroughly vetted and cost-effective remote workers for various key functions. Their services include virtual assistance, customer service, sales lead generation, and scheduling, leveraging a combination of automation and the expertise of remote workers to streamline business operations.

📋 Description

• Perform daily and weekly bank and credit card reconciliations • Post journal entries and maintain accurate general ledger records • Monitor accounts receivable aging and support month-end close • Run payroll cycles, initiate bank payments, email pay stubs, remit payroll deductions, prepare/file WSIB online, and issue T4s • Retrieve and process two invoices per customer, attach them in Zoho Books, verify line items and amounts, and send invoices • Complete 400 invoices for 200 customers within a single monthly billing day • Send follow-up emails regarding outstanding balances • Maintain AR notes, escalate issues to the CEO, reconcile payments, and keep customer accounts current • Manage recurring weekly/monthly checklists and timelines with minimal supervision • Prepare weekly summaries on invoicing, AR, and reconciliations • Identify minor process improvements to increase speed and accuracy

🎯 Requirements

• 1+ year of hands-on bookkeeping and payroll experience • Proven proficiency with Zoho Books and Zoho Payroll • Experience handling high-volume manual invoicing and accounts receivable follow-ups • Excellent written English for professional, client-facing emails • Knowledge of bank and credit card reconciliations, journal entries, AR management, invoice validation, and basic Excel/Google Sheets • Exceptional attention to detail and accuracy with repetitive tasks • Clear and confident written communication • Reliability, ownership, discretion with sensitive payroll data, and comfort working directly with a CEO • Computer with at least 8GB RAM and Intel i5 or AMD Ryzen 5 processor or higher • Internet speed of at least 40MBPS • Headset with extended noise-cancelling microphone and webcam • Backup computer and internet connection • Quiet, dedicated workspace at home • Ability to work 40 hours per week, Monday–Friday, 9:00 am–5:00 pm Eastern Time (tentative)

🏖️ Benefits

• Remote work • Flexible work arrangement aligned to Eastern Time • No benefits package included