Commercial Real Estate Executive Assistant

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Magic, Inc

WebsiteLinkedInAll Job Openings

51 - 200 employees

🤝 B2B

⚡ Productivity

B2B • Productivity

Magic, Inc. is a company that provides a frictionless way to connect businesses with thoroughly vetted and cost-effective remote workers for various key functions. Their services include virtual assistance, customer service, sales lead generation, and scheduling, leveraging a combination of automation and the expertise of remote workers to streamline business operations.

📋 Description

• Manage the principal’s calendar, coordinate meetings across time zones, and confirm appointments. • Monitor and triage email, draft responses, and follow up on open items. • Handle inbound/outbound calls professionally and conduct client outreach as requested. • Clean, update, and maintain contact/lead records in RealNex or a similar CRE CRM. • Import/export data between Excel/Google Sheets and the CRM; deduplicate and normalize data. • Track people entering/leaving the database and uphold data hygiene standards and SOPs. • Prepare meeting notes, track action items, and manage recurring tasks. • Coordinate travel, purchases, and basic bill payments per SOPs. • Conduct light research supporting transactions, outreach, and vendor coordination. • Document workflows/SOPs, identify gaps, propose improvements, and proactively prevent dropped tasks.

🎯 Requirements

• Minimum 1 year as an EA or operations/administrative professional in commercial real estate. • Hands-on database management experience with a CRE CRM; RealNex preferred or similar. • Proficiency with Excel/Google Sheets, including importing, cleaning, and basic formulas. • Proficiency with Google Workspace. • Strong phone and email communication skills and professional client-facing demeanor. • Clear written and verbal English. • Able to work Monday–Friday, 8:00 a.m.–12:00 p.m. Eastern Time, 20 hours/week. • Computer with at least 8GB RAM and Intel i5 or AMD Ryzen 5 processor or better. • Internet speed of at least 40MBPS. • Noise-cancelling headset with extended microphone and webcam. • Backup computer and internet connection. • Quiet, dedicated workspace at home. • Must provide own computer with Intel Core i5 or similar or higher.

🏖️ Benefits

• No benefits package included