Back Office Operations, Recruiting Coordinator

Job not on LinkedIn

🔥 1 minute ago

🏛️ District of Columbia, Washington – Remote

🏛️ District of Columbia – Remote ☕ Washington – Remote

💵 $18 - $20 / hour

⏱ Part Time

🟡 Mid-level

🟠 Senior

🎯 Recruiter

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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MATRIX SYSTEMS & TECHNOLOGIES

WebsiteLinkedInAll Job Openings

11 - 50 employees

🤝 B2B

🏢 Enterprise

🏛️ Government

B2B • Enterprise • Government

MATRIX SYSTEMS & TECHNOLOGIES is a Washington, DC–area information technology services firm that provides full life-cycle engineering analysis, strategic planning, testing, process management, and targeted staff augmentation for government, nonprofit, and enterprise clients. Founded in 1996, the company operates a Center of Excellence offering Project Best Practice Integration and Total Quality Testing (TQT) and supports mission-critical systems and large-scale enterprise solutions across federal, state, and local agencies.

📋 Description

• Monitor, organize, and manage designated company email accounts • Review incoming correspondence and respond to routine business inquiries • Identify and escalate urgent or time-sensitive matters to management • Track pending emails, follow-ups, and outstanding action items • Draft professional emails, letters, and business correspondence • Assist with scheduling meetings, coordinating appointments, and maintaining calendars • Maintain organized electronic files and company documentation • Prepare, publish, and manage job postings on LinkedIn, Indeed, and other recruiting platforms • Review resumes and applications to identify qualified candidates • Conduct initial candidate outreach and preliminary screenings • Coordinate interviews between candidates and hiring managers • Maintain recruiting trackers and candidate databases • Follow up with applicants regarding interview schedules, application status, and required documentation • Assist with identifying candidates for IT consulting, government contracting, and professional services positions • Provide administrative support to the management team • Organize company records, documents, contracts, and internal files • Maintain spreadsheets, trackers, and status reports • Monitor administrative deadlines and outstanding business requirements • Coordinate communication with employees, contractors, vendors, and business partners • Assist with employee and contractor onboarding documentation • Support timesheet reminders, documentation collection, and administrative follow-ups • Track government contracting opportunities and solicitations • Maintain proposal-related files and supporting documentation • Track proposal submission dates and deadlines • Coordinate collection of resumes, certifications, and other required documents • Assist with proposal and contract administrative follow-ups • Assist management with special projects and operational tasks • Help improve administrative processes and internal organization • Provide recruiting, business development, and general office support as needed

🎯 Requirements

• Previous experience in administrative support, recruiting coordination, office management, or business operations • Excellent written and verbal communication skills • Strong organizational skills and attention to detail • Ability to work independently and efficiently in a remote environment • Proficiency in Microsoft Outlook, Word, Excel, and Teams • Familiarity with online job boards and recruitment platforms • Strong time-management skills and ability to prioritize assignments • Ability to maintain confidentiality when handling business and employee information • Reliable internet access and ability to communicate consistently during agreed-upon working hours • Dependable, proactive, and responsive to management requests • Must be available to monitor and respond to business communications during agreed-upon working hours • Experience working with IT consulting, staffing, or government contracting companies preferred • Familiarity with federal, state, or local government procurement processes preferred • Experience screening resumes and coordinating candidate interviews preferred • Experience maintaining recruiting pipelines and applicant tracking systems preferred • Familiarity with onboarding processes and contractor administration preferred • Experience supporting small businesses or executive management teams preferred

🏖️ Benefits

• Potential to increase hours and responsibilities as the company grows • Flexible part-time schedule based on business needs • Remote work arrangement • Opportunity for additional hours and expanded responsibilities based on company growth, operational demands, and individual performance