Executive Assistant

🔥 1 minute ago

🐊 Florida – Remote

🐊 Florida – Remote

💵 $29 - $49 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

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McKesson

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1833

💼 Consulting

📦 Logistics

🏥 Healthcare

Consulting • Logistics • Healthcare

McKesson is a diversified healthcare leader specializing in pharmaceutical distribution, medical supplies, and healthcare services. Their solutions facilitate patients' access to life-changing therapies, support efficient operations for pharmacies, health systems, and clinics, and address critical issues such as drug shortages through a resilient supply chain. McKesson provides comprehensive services such as pharmacy management software, consulting, and technology solutions for specialty practices, focusing on improving health outcomes and advancing the pharmaceutical industry. They work closely with biopharma companies to enhance medication access, adherence, and commercialization while supporting oncology and biopharma practices through data-driven insights and real-world evidence.

📋 Description

• Provide primary administrative and operational support for up to 3 Vice Presidents • Provide secondary/minimal support to 2 additional Vice Presidents, primarily focused on travel coordination, expense reporting, and minor administrative assistance • Manage sensitive matters with confidentiality and discretion • Own and manage VPs’ calendars and inboxes across two separate Microsoft O365 environments • Toggle between distinct O365 tenants to coordinate meetings, respond to emails, and manage scheduling conflicts • Sustain complex internal, external, and cross-organizational calendars • Screen, triage, and manage multiple inboxes; respond independently and escalate when needed • Prepare Word, Excel, and PowerPoint presentations, agendas, reports, special projects, and other documentation • Arrange complex travel and prepare expense reports according to company policy • Draft correspondence for internal communications and external stakeholders • Research and collect information before meetings and decision points • Organize and reconcile schedules, resolving conflicts proactively • Complete ad hoc projects including offsite meetings, internal events, and special initiatives • Represent the company and VPs professionally through strong follow-through and sound judgment • Respond to emails, texts, and phone calls; provide availability outside normal business hours during travel periods • Provide general assistance to visitors and support office-based needs as required

🎯 Requirements

• Typically requires 6+ years of related experience • Demonstrated experience managing high-volume email and complex calendars in Microsoft Outlook • Advanced proficiency in Microsoft O365 (Outlook, Word, Excel, PowerPoint), including managing multiple accounts or tenants • Advanced proficiency in Concur with prior experience supporting travel and expense management • Strong written and verbal communication skills; ability to communicate professionally at all levels • Ability to function well in a fast-paced environment and manage competing priorities • Flexible hours as dictated by business needs for projects, meetings, and travel • Strong business sense with the ability to assess priorities and make sound judgment calls • Commitment to excellence and consistently high standards of work • Excellent communicator able to interact confidently and professionally with leaders at all levels • Demonstrated ability to work with highly sensitive and confidential information • Team-oriented approach with a strong service mindset • Ability to think proactively, solve problems creatively, and act with urgency

🏖️ Benefits

• 5% MIP • Annual bonus or long-term incentive opportunities may be offered • Competitive compensation package • Equal employment opportunities • Reasonable accommodation for job search or application

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