Deputy Program Manager

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Meeting Tomorrow

WebsiteLinkedInAll Job Openings

51 - 200 employees

Event Planning

Meeting Tomorrow is a leading nationwide AV and event technology partner, specializing in event production, planning, and equipment rentals for companies across the United States and Canada. They offer a comprehensive range of services including audio-visual support, creative services, and logistics management, tailored to both virtual and hybrid events. With a focus on efficiency and precision, Meeting Tomorrow aims to streamline the event planning process for their clients, ensuring consistent results across multiple events. Their values of kindness, commitment, and humility are integral to their operations, as they work closely with clients to exceed expectations in high-stakes event environments.

📋 Description

• Support overall project management across the IDIQ and task order levels, ensuring contract requirements, deliverables, milestones, and customer commitments are met. • Manage the PMO operating cadence, including kickoff meetings, biweekly progress meetings, leadership reviews, task order reviews, subcontractor reviews, and internal execution meetings. • Maintain the Integrated Master Schedule, including task order milestones, dependencies, deliverables, staffing inputs, risks, and key decision points. • Development and maintenance of core program artifacts, including the Project Management Plan, communication plan, staffing plans, risk register, action-item tracker, deliverables tracker, decision log, change-control documentation, and progress reports. • Drive task order implementation, including scope confirmation, resource planning, schedule tracking, deliverable tracking, risk management, reporting, and closeout support. • Coordinate across technical leadership, and corporate functions to ensure execution is aligned, dependencies are visible, and blockers are resolved quickly. • Partner with Ops to support contract execution requirements, including labor visibility, subcontractor support, ODCs, invoicing inputs, staffing, onboarding, and compliance needs. • Maintain visibility into program risks, issues, blockers, decisions, and dependencies; escalate items that may affect cost, schedule, quality, compliance, or stakeholder expectations. • Prepare and support customer briefings, monthly progress reports, program reviews, executive dashboards, and other status updates for NOAA and Tomorrow.io leadership. • Ensure program records are maintained in approved systems such as Jira, Confluence, GitHub Projects, or other program management tools. • Support quality review of deliverables before submission to NOAA and help maintain a clear, disciplined, and collaborative operating model across Team Tomorrow.

🎯 Requirements

• 5+ years of experience in project management, program management, technical program management, government program execution, or a related role. • Experience managing complex programs with multiple workstreams, stakeholders, schedules, risks, deliverables, and reporting requirements. • Knowledge of NOAA’s NWP modeling suites • Experience supporting government contracts, federal programs, task orders, subcontractor coordination, or customer-facing delivery programs. • Strong project management discipline, including schedule management, risk management, action tracking, meeting facilitation, status reporting, and deliverable coordination. • Strong written and verbal communication skills, including the ability to prepare executive-ready status updates, meeting notes, progress reports, and follow-up communications. • Experience using project management and collaboration tools such as Jira, Confluence, GitHub Projects, Smartsheet, Asana, Monday.com, or similar systems. • Ability to operate effectively in a fast-moving environment with ambiguity, shifting priorities, and time-sensitive deliverables.

🏖️ Benefits

• Comprehensive health benefits • Unlimited paid time off • Relocation assistance may be offered/available for certain roles