Office Manager

🔥 12 hours ago

❄️ Minnesota – Remote

❄️ Minnesota – Remote

💵 $71.7k - $131.9k / year

⏰ Full Time

🟠 Senior

🔴 Lead

📋 Administrative Assistant

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 0%

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Milliman

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1947

🏥 Healthcare

🛡️ Insurance

💼 Consulting

Healthcare • Insurance • Consulting

Milliman is an independent global actuarial and consulting firm founded in 1947 that provides expertise in insurance, healthcare, retirement and employee benefits, risk management, and related financial services. The firm combines actuarial rigor, data science, and technology to deliver consulting, modeling, software, and advisory solutions to public- and private-sector clients addressing challenges such as healthcare costs, market volatility, climate risk, and program design. Milliman operates worldwide with multidisciplinary teams including actuaries, data scientists, clinicians, and software engineers.

📋 Description

• Serve as a trusted partner to the Milliman Minneapolis Health and Life practice’s leadership team • Improve coordination, effectiveness, capacity, and decision velocity • Manage complex calendars, meeting schedules, and executive priorities • Coordinate travel, hotels, retreats, offsites, and team events • Prepare meeting materials, agendas, and follow-up communications • Track action items and help ensure commitments are completed • Support expense management and Concur submissions • Lead the administrative team and oversee accounts payable and accounts receivable processes • Conduct document comparisons, redlines, and version reviews • Draft correspondence and support executive communications • Support legal review processes and contract coordination • Coordinate recruiting activities, interview scheduling, and HR-related workflows • Support staff career development, goal tracking, and policy administration • Coordinate leadership special projects and annual planning efforts • Gather information and input from leaders and team members • Organize materials for growth initiatives, ownership discussions, and business planning • Maintain project plans, timelines, and follow-through across multiple initiatives • Participate in confidential meetings and discussions • Prepare and maintain sensitive business materials and records • Support compensation, bonus, and people-related processes • Introduce and refine processes that improve efficiency, standardization, and collaboration • Use Microsoft Copilot and ChatGPT for drafting, summarization, scheduling, information synthesis, and presentation development • Identify opportunities to reduce administrative burden and improve team effectiveness

🎯 Requirements

• 20+ years of experience supporting executives, teams, or business operations • Experience in healthcare-oriented businesses • Proficiency with Microsoft 365 applications including Outlook, Teams, PowerPoint, Excel, Word, and SharePoint • Strong written and verbal communication skills • Ability to manage multiple priorities while maintaining attention to detail • Outstanding organizational skills and follow-through • Strong project coordination and administrative skills • Executive Assistant support for senior leaders • Experience supporting recruiting and onboarding efforts • Experience with event, travel, retreat, or meeting planning • Exceptional service orientation and desire to help others succeed • High discretion, integrity, and sound judgement • Excellent relationship-building skills and ability to work effectively with people at all levels of the organization • Comfort working independently • Curiosity about how AI tools can improve productivity and collaboration • Must be legally authorized to work in the United States without immigration support or sponsorship from Milliman now or in the future

🏖️ Benefits

• Medical, Dental and Vision coverage for employees, dependents, and domestic partners • Employee Assistance Program (EAP) • 401(k) plan with company matching and profit-sharing contributions • Discretionary Bonus Program • Flexible Spending Accounts (FSA) • Paid Time Off (PTO); full-time employees accrue 15 days per year • Minimum of 10 paid holidays per year • Adoption and fertility assistance • 11 weeks of paid parental leave for eligible employees • Life Insurance & AD&D with 100% of premiums covered by Milliman • Fully paid short-term and long-term disability • Skills training and career development • Learning and mentoring opportunities • Employee Resource Groups (ERGs)