Site Administrative Coordinator

🔥 0 minutes ago

🗽 New York – Remote

🗽 New York – Remote

💵 $21 - $39 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 0%

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US Acute Care Solutions

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 2015

🏥 Healthcare

💊 Pharmaceuticals

📡 Telecommunications

💰 Private Equity Round on 2021-02

Healthcare • Pharmaceuticals • Telecommunications

US Acute Care Solutions is a physician-owned company specializing in the management and provision of acute care services across the United States. With a focus on emergency medicine, hospital medicine, and critical care, USACS partners with health systems to enhance patient care and improve the healthcare continuum. Annually, the company serves over 10 million patients and operates more than 500 clinical programs in 30 states, driven by a commitment to innovation, quality, and collaborative healthcare delivery.

📋 Description

• Provide full-time administrative support to USACS System/Site Medical Directors and other site leadership • Perform or oversee clerical, administrative, reporting, and office management functions • Act as liaison between USACS locations, regional leadership, corporate office personnel, physicians, patients, and hospital personnel • Coordinate ED and inpatient administrative offices at USACS locations • Develop relationships with hospital personnel and coordinate schedules with hospital administrative staff • Coordinate Outlook calendars, meetings, Zoom integrations, and multiple leadership schedules • Prepare meeting agendas and attend required meetings to create minutes for distribution • Manage Workday Expense submissions through final approvals • Coordinate new clinician onboarding, including orientation, EMR training, badges, tours, meetings, and dinners • Support clinicians with Workday, Workday Expense, Shift Admin, and TCL systems; coordinate with IT to resolve issues • Coordinate site recognition programs

🎯 Requirements

• Minimum of three years’ administrative experience required • Thorough knowledge of and skill in using a personal computer in a Windows environment • Strong emphasis on processing electronic documents/attachments with Adobe • Excel Intermediate to Advanced Level • Experience with presentation and database applications and Internet usage • Attention to detail and ability to produce extremely accurate work • Ability to communicate courteously and professionally with employees, physicians, management, external business contacts, and hospital partners • Knowledge and proper usage of correct English and grammar • Ability to maintain highly confidential information • Ability to work efficiently, accurately, proactively, and successfully with limited supervision • Ability to sit for prolonged periods and occasionally walk, stand, bend, stoop, and lift up to 15 pounds • Bachelor’s Degree preferred

🏖️ Benefits

• Medical, dental, and vision insurance options • Health savings accounts (HSA) and flexible spending accounts (FSA) • 401(k) employee and employer contributions • Paid time off, including vacation, sick leave, and company holidays • Paid parental leave & family support benefits • Short-term and long-term disability insurance • Life and accidental death & dismemberment (AD&D) insurance • Employee assistance programs & wellness resources • Bonus eligibility, equity, or other incentive programs, depending on the role