Administrative Coordinator

Job not on LinkedIn

🔥 12 hours ago

🌲 North Carolina, Ohio – Remote

🌲 North Carolina – Remote 🏈 Ohio – Remote

💵 $27 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Staffing Solutions Organization LLC

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 2017

🎯 Recruiter

🏛️ Government

💼 Consulting

Recruitment • Government • Consulting

Staffing Solutions Organization LLC is a staffing and talent‑management firm that delivers high‑impact recruiting and workforce solutions primarily for public‑sector agencies and organizations. The company’s services include rapid staffing and scaling, talent matching, and hands‑on consulting and program management to design, launch, and run workforce programs. Staffing Solutions markets nationwide reach (800+ experts), rapid scalability (examples of 140 hires in 24 days and 652 onboarded in 7 days), and claims 15,000+ staff recruited since 2017; it positions itself as a partner to help agencies maximize the potential of their people.

📋 Description

• Coordinate daily administrative operations, including record creation and maintenance, scheduling, document uploads, and photo uploads and verification • Ensure required checklists and supporting documentation are uploaded accurately and on time • Monitor project deliverables for compliance with Ohio Department of Medicaid requirements • Assist with protocol updates and operational process improvements • Support communication with the Ohio Department of Medicaid • Assist with escalated provider inquiries and issue resolution • Manage Careify application testing, maintenance, and system updates • Generate daily, weekly, and monthly operational reports and performance metrics • Track and coordinate the Notice of Deficiency process • Support special projects and departmental initiatives • Collaborate with leadership and support teams to improve operational effectiveness and service delivery • Develop, implement, and maintain standardized policies, procedures, and workflows • Identify process improvement and operational efficiency opportunities • Partner with Health System Development teams on Careify enhancements and Ohio project initiatives • Participate in recurring project meetings and scrum sessions • Monitor daily workflows to maximize productivity, efficiency, and project performance • Support scheduling and coordination of project resources and staff • Assist with staff coaching, training, cross-training, and performance monitoring • Support user guide development, resource page updates, new employee onboarding, and process documentation maintenance • Track, analyze, and communicate project trends and operational performance metrics • Identify and escalate systematic issues, risks, and improvement opportunities • Deliver qualitative and quantitative reporting to management and project stakeholders • Monitor compliance with quality, reliability, usability, and performance standards • Build partnerships with internal staff, leadership, providers, and external stakeholders • Respond to provider enrollment and management inquiries and communicate relevant issues to ODM • Maintain exceptional customer service while supporting provider needs • Foster collaboration and teamwork across departments

🎯 Requirements

• Associate's degree required • Minimum 3 years of administrative coordination, project coordination, operations support, or program administration experience • Experience supporting government, healthcare, Medicaid, compliance, or provider enrollment programs preferred • Experience working in a remote environment preferred • Experience with quality assurance processes and performance monitoring is a plus • Advanced proficiency in Microsoft Office Suite: Excel, Word, Outlook, and Teams • Experience working with databases, web-based applications, and document management systems • Ability to learn and effectively utilize proprietary software platforms, including Careify • Strong organizational and time-management skills • Excellent written and verbal communication abilities • Ability to manage multiple priorities while meeting strict deadlines • Strong analytical, problem-solving, and critical-thinking skills • Exceptional attention to detail and accuracy • Ability to exercise sound independent judgment • Strong interpersonal and relationship-building skills • Ability to work independently and collaboratively within a remote team environment • Commitment to continuous improvement and operational excellence • Ability to maintain professionalism and composure under pressure • High level of integrity and discretion when handling confidential information • Standard business hours with occasional flexibility required to meet project demands • Occasional travel may be required for meetings or training

🏖️ Benefits

• Fully remote position • Occasional flexibility in standard business hours • Occasional travel for meetings or training