Development Administrative Assistant

Job not on LinkedIn

🔥 0 minutes ago

🇺🇸 United States – Remote

💵 $66.5k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 0%

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SURJ Sports Investment

WebsiteLinkedInAll Job Openings

51 - 200 employees

⚽ Sports

💸 Finance

Sports • Finance

SURJ Sports Investment is a sports-focused investment firm that backs and scales game-changing innovations across the sports ecosystem, with a strategic emphasis on the Middle East and North Africa (MENA). The firm invests in technologies, leagues, and partnerships that enhance fan engagement, athlete development, and commercial opportunities both locally and globally, aligning with Saudi Arabia’s Vision 2030 to grow the regional sports industry. SURJ positions itself as a bridge between global sports assets and MENA markets, delivering both impact and financial returns.

📋 Description

• Support SURJ’s Development Director and Development Team as a trusted administrative extension • Organize and coordinate director-level outreach and external relations efforts • Manage complex calendars, scheduling requests, priority work blocks, and meeting buffers • Coordinate meetings with internal and external individuals and groups, including staff, partners, donors, and members • Prepare director-level members for meetings with lead and major donors and ensure access to income-goal data • Schedule, prepare agendas for, attend, take notes at, and coordinate follow-up for Development Committee meetings • Coordinate development and communications strategies with the communications team and Deputy Development Director • Draft and proofread communications materials • Manage director-level contributions to EveryAction and Asana, including donor-meeting updates, work blocks, and email tracking • Manage director-level public-facing email accounts, including prioritizing, tracking, drafting, and sometimes sending responses • Complete director-level monthly timesheets across 501c3, 501c4, and PAC activity • Maintain development-team data, calendars, and project updates • Coordinate travel from start to finish, including accommodations, itineraries, bookings, and changes • Prepare directors for travel, register them for events, and confirm in-person meetings • Support post-travel follow-up, including thank-you notes and tracking next steps • Coordinate development-team scheduling, tasks, logistics, travel plans, and in-person gatherings • Assist with data input and maintenance for the Development Team • Create and maintain Asana project management for the Development Team • Undertake other reasonably required duties and projects in a timely and effective manner

🎯 Requirements

• Minimum of 2 years as an Executive Assistant or 4 years of equivalent work-related experience supporting Executives, preferably in a non-profit organization • Google Suite proficiency and experience with data tracking required • Strong relational / customer service skills required • Familiarity with EveryAction and Asana preferred • Basic understanding of major donor strategy and engagement preferred • Fully vaccinated against COVID-19, subject to reasonable accommodation under federal, state, and local law • Demonstrated experience proactively managing a complex and dynamic schedule • Proficient in data management and command of spreadsheets • Experience working remotely or comfortable working with a distributed team • Excellent interpersonal skills and capacity to work with people across a wide range of differences, especially lines of race and class • Extremely detail oriented • Excellent verbal and written communication skills, including proofreading and copy-editing • Ability to build trust and establish and maintain effective working relationships • Ability to look ahead and anticipate needs • Ability to learn new technologies quickly • Ability to prioritize work and balance several work streams at a time • Strong ability to complete complex tasks and projects quickly with limited guidance • Ability to handle confidential and/or sensitive organizational and personal information with tact and diplomacy • Ability to exercise excellent judgment, react with appropriate urgency, and take effective action without having the full picture • Ability to make grounded assessments of how long tasks will take

🏖️ Benefits

• Health, dental and vision insurance including available employer contribution toward spouse, children and family coverage • 401K retirement plan with up to 6% employer match • Twenty (20) days paid time off per year (prorated) • Twenty (20) days of health and wellness leave per year (prorated) • Thirteen (13) paid holidays per year • Three additional paid weeks off for organization-wide shutdown summer & winter breaks • Employer paid short-term and long-term disability insurance • Employer paid life insurance • All staff works remote from home • Monthly $150 technology support stipend (internet, phone) • Professional development resources each year • Paid parental leave • Paid sabbatical after 5 years