Administrative Assistant – Construction

Job not on LinkedIn

🔥 0 minutes ago

🤠 Texas – Remote

🤠 Texas – Remote

💵 $1k - $1.3k / month

⏰ Full Time

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 2%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Teamficient

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2020

📦 Logistics

📣 Marketing

✈️ Travel

Logistics • Marketing • Travel

Teamficient is a woman- and minority-owned company that provides managed remote-office solutions and dedicated virtual assistants to businesses. They supply trained, bilingual remote professionals and managed teams with US-based account managers, offering services such as administrative support, customer support, bookkeeping, technical support, and specialty support for driving schools and healthcare practices (including EHR support, patient scheduling, prescription coordination, and HIPAA/privacy training). Teamficient operates managed remote call centers, emphasizes training and security, and offers month-to-month engagements to help businesses scale and offload routine tasks.

📋 Description

• Assist the Project Manager with daily administrative workflows, meeting preparation, and schedule tracking • Set up and onboard new construction projects across internal systems • Maintain organized digital job files in JobTread and Google Workspace • Track outstanding deliverables and proactively follow up with general contractors, vendors, subcontractors, and internal teams • Draft, distribute, and track Requests for Information (RFIs), material submittals, and formal project correspondence • Manage change order documentation, log changes, and maintain accurate cost tracking throughout the project lifecycle • Compile, verify, and organize project closeout documentation, including warranties, O&M manuals, and final punch lists • Pull job cost data and extract project financials for budget review meetings • Ensure project documentation aligns with budget logs and vendor billing agreements

🎯 Requirements

• 2+ years of administrative or operational experience in project coordination, executive support, or project administration • Prior experience working in the construction industry, strongly preferred supporting commercial construction projects or General Contractors/Subcontractors • Knowledge of construction workflows, including RFIs, submittals, change orders, and job closeouts • Proficiency with Google Workspace (Docs, Sheets, Drive) • Experience with construction management software such as JobTread, Procore, or similar platforms is a major plus • Exceptional organizational, written, and verbal communication skills • Strong ability to work independently • Direct experience supporting a Construction Project Manager in commercial building projects is a good-to-have • Familiarity with job costing, AIA billing, or construction budgeting processes is a good-to-have • Proven track record of managing high-volume follow-ups across multi-stakeholder teams is a good-to-have • Ability to work U.S. business hours, with Central Time preferred

🏖️ Benefits

• Fully remote culture • Collaboration with US-based industry professionals • Dynamic international career opportunities • Project management and construction operations skill development • Multicultural engineering and support team environment • Work schedule aligned with U.S. business hours (Central Time preferred)