Accounts Payable Specialist

🔥 24 minutes ago

🐊 Florida – Remote

🐊 Florida – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

📝 Accounts Payable

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Integrated Dermatology

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 2004

🏥 Healthcare

⚕️ Healthcare Insurance

Healthcare • Healthcare Insurance

Integrated Dermatology is the largest independent dermatology practice in the United States, specializing in acquiring dermatology practices while allowing dermatologists to retain full operational autonomy. The company offers comprehensive support for the administrative functions of medical practices, including areas such as accounting, human resources, and billing. This enables partner dermatologists to focus primarily on patient care. Integrated Dermatology also provides career opportunities for dermatologists looking to join an established network, offering paths to become partners while ensuring autonomy and control over medical and operational decisions.

📋 Description

• Process high-volume invoices accurately and timely according to service level expectations • Review invoices for approvals, supporting documentation, GL coding, and policy compliance • Match invoices to purchase orders and receiving documentation using 2-way and 3-way matching • Investigate and resolve invoice discrepancies, exceptions, pricing variances, and approval delays • Monitor AP workflow queues and follow up on outstanding approvals • Maintain invoice processing metrics, cycle times, and workload management • Support recurring payment processing and timely vendor payments • Process vendor setup requests and validate vendor information • Serve as a primary contact for vendor payment inquiries • Research and resolve payment issues, missing invoices, credits, unapplied cash, and account discrepancies • Assist with ACH, virtual card, wire, and check payment runs • Coordinate with Treasury and AP leadership on payment execution • Reconcile vendor statements and resolve outstanding balances • Review employee expense reports and corporate card transactions for completeness, compliance, and coding • Support cardholder onboarding, offboarding, card maintenance, and spending limit updates • Administer spend management platforms such as Ramp, BILL/Divvy, or similar solutions • Assist with month-end AP close activities and accrual preparation • Research open AP balances, credits, aging items, and unresolved exceptions • Prepare vendor statement reconciliations and supporting schedules • Assist with 1099 reporting • Follow AP policies, procedures, approval matrices, delegated authority requirements, and internal controls • Support internal and external audits with documentation and transaction support • Identify process inefficiencies and recommend control and productivity improvements • Maintain accurate records according to retention policies • Use Coupa, Coupa Pay, NetSuite, and related financial systems • Assist with supplier enablement, electronic invoicing, and ACH enrollment • Participate in AP automation and process improvement initiatives

🎯 Requirements

• 3-5+ years of progressive Accounts Payable experience in a high-volume environment • Experience supporting multi-entity and/or multi-location organizations preferred • Experience processing invoices, vendor payments, reconciliations, and vendor maintenance • Hands-on experience with AP automation or procure-to-pay systems required • Experience with Coupa, Coupa Pay, SAP Ariba, Oracle, NetSuite, or similar enterprise systems preferred • Understanding of invoice matching, including 2-way and 3-way matching • Understanding of approval workflows and AP controls • Knowledge of ACH, virtual card, wire, and check payment processes • Experience with corporate card and expense management programs preferred • Strong organizational skills with exceptional attention to detail and accuracy • Ability to prioritize multiple deadlines and manage competing priorities • Effective written and verbal communication skills • Strong problem-solving and customer service mindset • Advanced proficiency in Microsoft Excel preferred • Associate degree in Accounting, Finance, Business, or related fields required • CAPA – Certified Accounts Payable Associate preferred

🏖️ Benefits

• Employees can work remotely • Equal employment opportunities and anti-discrimination protections • Training • Leaves of absence • Compensation and benefits according to employment terms