Executive Operations Manager

🔥 1 minute ago

🐊 Florida, Iowa, +13 more states – Remote

🐊 Florida – Remote 🌾 Iowa – Remote 🦞 Maine – Remote 🌾 Nebraska – Remote 🎰 Nevada – Remote 🏖️ New Jersey – Remote 🌶️ New Mexico – Remote 🌪️ Oklahoma – Remote 🦀 Maryland – Remote 🍂 Massachusetts – Remote 🚗 Michigan – Remote ❄️ Minnesota – Remote 🔔 Pennsylvania – Remote ☕ Washington – Remote 🧀 Wisconsin – Remote

💵 $87k - $104k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

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National Conference of Bar Examiners

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 1931

⚖️ Legal

📚 Education

📋 Compliance

Legal • Education • Compliance

The National Conference of Bar Examiners is a not-for-profit corporation established in 1931 that specializes in the development of licensing tests for bar admission and provides character and fitness investigation services. It offers testing, research, and educational services to jurisdictions, and acts as a national clearinghouse for information on bar examinations and admissions. The organization is dedicated to promoting fairness, integrity, and best practices in the legal profession's admission process, working towards a competent, ethical, and diverse legal community. Additionally, the NCBE provides study aids and informational resources about bar admission requirements and exam services.

📋 Description

• Serve as the operational and administrative right hand to the Chief Product Officer • Maintain the CPO’s commitments, deadlines, decisions, deliverables, and follow-up responsibilities • Manage and prioritize the CPO’s calendar and protect preparation time • Prepare daily priorities and coordinate meeting preparation • Track CPO commitments and ensure drafts, decisions, responses, and deliverables are completed on time • Review and organize incoming requests and manage information flow • Coordinate logistics for significant meetings, leadership sessions, Board and committee engagements, jurisdiction meetings, retreats, and other priority activities • Identify work that can be delegated, consolidated, deferred, or handled without CPO involvement • Maintain an integrated view of Product division initiatives, commitments, milestones, and deliverables • Connect cross-team dependencies across Product Management, Engineering & AI, Psychometrics, Test Development, Product, User Experience, and Assessment Operations • Structure Product Leadership Team agendas around decisions, dependencies, risks, and issues • Manage CPO correspondence, presentations, briefing materials, leadership updates, and executive communications • Draft emails, talking points, agendas, presentations, summaries, and briefing documents • Distill complex issues into facts, options, tradeoffs, and required decisions • Anticipate CPO needs across calendars and workstreams • Capture meeting decisions, owners, actions, and deadlines • Maintain records of significant CPO and Product Leadership Team decisions • Coordinate post-meeting follow-up • Maintain a master tracker of commitments, decisions, risks, deliverables, and deadlines • Maintain a rolling view of milestones, meetings, governance commitments, launches, administration dates, and preparation needs • Coordinate annual, quarterly, and initiative-level planning across the Product division • Develop processes and tools to improve information access, commitment tracking, and work coordination

🎯 Requirements

• Bachelor’s degree or equivalent combination of education and relevant experience required • Five or more years of relevant experience required, including experience providing high-level support to an executive or senior leader in a fast-paced, cross-functional environment • Experience managing complex executive calendars, priorities, meeting preparation, logistics, and follow-up • Ability to synthesize complex information into concise, accurate, decision-ready briefings, presentations, summaries, plans, and communications • Excellent written and verbal communication skills • Strong organizational and time-management skills • Strong attention to detail and commitment to accuracy, consistency, and completeness • Analytical and problem-solving skills, including identifying missing information, inconsistencies, risks, dependencies, and process-improvement opportunities • Excellent interpersonal skills with executives, senior leaders, employees, and internal and external stakeholders • Ability to exercise discretion, professionalism, sound judgment, and confidentiality • Ability to work independently, navigate ambiguity, adjust to shifting priorities, and determine when matters should be addressed, routed, or escalated • Advanced proficiency with Microsoft 365 applications, including Word, Excel, PowerPoint, Outlook, and Teams • Demonstrated ability to leverage artificial intelligence (AI) tools and automation • Applicants must reside in one of: Florida, Iowa, Indiana, Massachusetts, Maryland, Maine, Michigan, Minnesota, Nebraska, New Jersey, New Mexico, Nevada, Oklahoma, Pennsylvania, Washington, or Wisconsin

🏖️ Benefits

• Competitive salaries • Comprehensive benefits • Flexible scheduling • Professional development opportunities • Up to 10% travel

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