Administrative Assistant

🔥 12 hours ago

🇺🇸 United States – Remote

💵 $45k - $55k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 4%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Nova Data Testing Inc.

WebsiteLinkedInAll Job Openings

11 - 50 employees

⚡ Energy

🏢 Enterprise

🚗 Transport

Energy • Enterprise • Transport

Nova Data Testing Inc. is a comprehensive nondestructive testing company, delivering a range of inspection services with advanced techniques and technologies to ensure precise results. They specialize in using methods such as ultrasonics, magnetic particle, liquid penetrant, shearwave, and visual inspection to assess the integrity of various materials and equipment. Nova Data Testing serves industries requiring rigorous inspection processes, offering solutions like their STAR System for accelerated reporting and SafeView for boiler inspections. With over 30 years of experience, the company is committed to delivering safe, timely, and accurate inspections, supporting effective asset management while maintaining a strong safety record. Their services are particularly impactful in industries like waste-to-energy, pulp and paper, cranes and rigging, boilers and pressure vessels, among others. Through continuous technological advancements and a customer-focused approach, Nova Data ensures thorough inspections to minimize downtime and enhance operational efficiency for their clients.

📋 Description

• Provide administrative support to the leadership team. • Administer and maintain company platforms and online accounts, including travel, expense, user access, and account management. • Manage customer and procurement portals, including RFQ and purchase order tracking. • Coordinate employee onboarding, offboarding, training, compliance, and system access management. • Manage company asset records, accounts, and related administrative documentation. • Maintain vendor, contractor, and compliance records, agreements, and related documentation. • Maintain company records, files, and operational documentation. • Perform other administrative and operational support duties as assigned.

🎯 Requirements

• High school diploma or equivalent required; associate or bachelor’s degree preferred. • Experience supporting executives, leadership teams, or multiple departments. • Proficiency in Microsoft 365 applications, including Outlook, Excel, Word, Teams, SharePoint, and PowerPoint. • Experience with document management systems, electronic filing, and records management. • Strong organizational, time management, and prioritization skills, with the ability to manage multiple deadlines independently. • Excellent written and verbal communication skills. • Strong attention to detail, accuracy, and professionalism. • Ability to handle confidential and sensitive information with discretion. • Professional demeanor with strong interpersonal and customer service skills.

🏖️ Benefits

• Health, Dental, and Vision Insurance • Retirement saving plan (IRA) • Paid Time Off • Potential for bonus