Administrative Support Specialist

🔥 13 hours ago

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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OBAN Corporation

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2008

📦 Logistics

🏥 Healthcare

📣 Marketing

Logistics • Healthcare • Marketing

OBAN Corporation is a Service-Disabled, Veteran-Owned, Small Business that specializes in providing management solutions to both public and private sector clients. Founded in 2008 and located in the Washington Metro Area, OBAN offers services in human capital management, human resources operations, military transition assistance, critical infrastructure security solutions, digital transformation, and business management support. The company is committed to serving the needs of those who serve the public.

📋 Description

• Provide administrative support for federal I/O Psychology projects • Coordinate meetings, focus groups, workshops, and stakeholder sessions • Maintain project schedules, action item trackers, and project documentation • Prepare correspondence, reports, presentations, meeting minutes, and briefing materials • Support contract deliverables and project reporting requirements • Assist with surveys, assessments, and organizational studies • Compile and organize assessment results and supporting documentation • Perform data entry, validation, and quality control reviews • Maintain project files and ensure document version control • Organize electronic records according to federal records management requirements • Prepare materials for project audits, reviews, and quality assurance activities • Ensure confidentiality of employee and organizational data

🎯 Requirements

• Associate or bachelor’s degree • Three plus years administrative support for federal or consulting projects • Relevant training/certification preferred • Experience supporting federal agencies, federal contractors, or consulting projects preferred • Strong organizational and project coordination skills • Excellent written and verbal communication skills • Ability to manage multiple assignments simultaneously • Strong attention to detail and accuracy • Ability to maintain confidentiality of sensitive workforce information • Strong interpersonal and customer service skills • Critical thinking and problem-solving abilities • Ability to work independently and collaboratively within a team environment • Proficiency with MS Office (Excel, Word, PowerPoint, Teams, Outlook, etc.) • Proficiency with data visualization tools • Ability to obtain and maintain required government security clearances • Online application, resume or CV, cover letter, and proof of educational qualifications required

🏖️ Benefits

• Comprehensive Benefits Package, including Health, Vision, and Dental Insurance • Paid Time Off • Paid Federal Holidays • 401K Retirement Plan • Training and Development • Employee Referral Bonus • Option to work remotely (subject to customer guidelines)