Executive Administrative Assistant

🔥 1 minute ago

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Ocular Therapeutix, Inc.

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2014

🏥 Healthcare

🧬 Biotechnology

💊 Pharmaceuticals

Healthcare • Biotechnology • Pharmaceuticals

Ocular Therapeutix, Inc. is a company dedicated to advancing ophthalmic treatments through innovative technology. The company focuses on developing pharmaceutical therapies and drug delivery solutions for ocular diseases such as retinal diseases, glaucoma, and those requiring ophthalmic surgery. Ocular Therapeutix utilizes its proprietary ELUTYX™ technology to create preservative-free, sustained-release implants, aiming to improve patient outcomes by reducing the frequency of treatments. Their pipeline products include AXPAXLI™ and PAXTRAVA™, alongside marketed products like DEXTENZA® and ReSure® Sealant. The company is committed to enhancing vision health and provides career opportunities within a dynamic and inclusive workplace.

📋 Description

• Provide high-level, hands-on administrative support to senior executives and the company • Manage complex executive priorities, calendars, documents, presentations, travel logistics, meetings, luncheons, expenses, purchasing, records, and filing • Coordinate frequent meetings for multiple staff, both onsite and offsite, with the meeting planning team • Interact frequently with C-Suite, HR, Finance, internal staff, vendors, firms, and contract or outsourced resources • Operate and troubleshoot meeting and video technology, computers, printers/copiers, Zoom, Microsoft Teams, mail, calendars, faxing, copying, and scanning • Coordinate audio/video conferencing with large groups, executives, and external contacts • Prepare invoices, purchase orders, and expense reports; arrange complex national and international travel; order office supplies • Coordinate oral and written communications on behalf of senior executives and their staff • Interpret instructions, complete tasks with minimal supervision, communicate effectively, and collaborate cross-functionally • Produce, edit, proofread, format, and prepare business correspondence and other written materials • Assist with special projects and routinely train others on specific tasks • Collect, coordinate, and maintain confidential and sensitive C-Suite information compliantly

🎯 Requirements

• Bachelor’s Degree or equivalent required • Minimum five years of senior-level administrative support experience, preferably in a pharmaceutical company setting • Ability to work independently and collaboratively across multiple departments and management levels • Proficiency in Microsoft Office • Advanced proficiency with software and PC functions, including databases and spreadsheets • Excellent oral and written communication skills • Advanced typing skills of 50–65+ words per minute required • Ability to proofread for clarity and grammatical errors • Excellent organizational and project management skills; commitment to deadlines and ability to perform under pressure • Ability to work with multiple vendors, firms, and contract, temporary, or outsourced resources • Ability to handle confidential and sensitive information discreetly • Self-motivated, detail-oriented, proactive, flexible, and able to work without close supervision • High ethical standards and ability to apply company values • Two years of C-Suite executive support experience preferred • Ability to work in a highly dynamic, matrixed environment and shift approaches as needed • Pharma, biotech, or related healthcare industry experience and experience working on teams in a complex matrix environment

🏖️ Benefits

• Salary range of $115,000–$130,000 USD • Equal employment opportunities without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or veteran status